Testing Administrative Coordinator

American Elevator Group; Windber (PA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Tuition reimbursement

Flexible work arrangements

Professional development

Job summary

Eastern Elevator, part of American Elevator Group (AEG), seeks an Administrative Testing Coordinator for our Windber, PA office to coordinate elevator testing activities and ensure inspections are completed safely and on schedule.

You will work closely with field mechanics, inspectors, customers, property managers, municipalities, and internal teams to coordinate testing, documentation, repairs, and follow-up requirements.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in the elevator industry, preferably in testing, service, inspections, or operations.
• Knowledge of elevator testing and inspection requirements preferred.
• Familiarity with local and state elevator codes and AHJ requirements preferred.
• Strong organizational and scheduling skills with attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office and the ability to learn company software and systems.

Responsibilities

• Coordinate all required elevator testing and inspections with customers, mechanics, inspectors, and AHJs.
• Maintain an accurate testing schedule and ensure tests meet deadlines.
• Coordinate annual, periodic, acceptance, and other required testing.
• Track testing results, deficiencies, violations, and required repairs until completion.
• Communicate testing requirements, schedules, and results to customers and internal teams.
• Coordinate mechanics and subcontractors needed to complete testing and corrective work.
• Ensure documentation, test reports, inspection reports, and certificates are completed and maintained accurately.
• Monitor upcoming deadlines and identify potential scheduling conflicts or compliance issues.
• Follow up on failed tests, violations, and outstanding repairs for timely retesting.
• Maintain accurate records in company systems and provide regular status reports to management.

Skills

Scheduling

Organizational skills

Communication skills

Multitasking

Microsoft Office

Education

High school diploma

Job description

Eastern Elevator is part of American Elevator Group (AEG), the largest independent elevator service company in North America, consisting of a collection of well-established elevator service companies operating throughout the United States. Backed by Arcline Investment Management, AEG has a significant footprint in the elevator industry and is rapidly growing. We are looking for an Administrative Testing Coordinator to work in the Windber, PA office to help us continue providing our customers with the best services possible. The Testing Coordinator is responsible for coordinating and managing elevator testing activities to ensure required inspections and tests are completed accurately, safely, and on schedule. This position works closely with field mechanics, inspectors, customers, property managers, municipalities, and internal operations teams to coordinate testing, documentation, repairs, and follow-up requirements.

Responsibilities

• Coordinate all required elevator testing and inspections, including scheduling with customers, mechanics, inspectors, and applicable authorities having jurisdiction (AHJs).
• Maintain an accurate testing schedule and ensure required tests are completed within applicable deadlines.
• Coordinate annual, periodic, acceptance, and other required elevator testing.
• Track testing results, deficiencies, violations, and required repairs through completion.
• Communicate testing requirements, schedules, and results to customers and internal teams.
• Coordinate mechanics and subcontractors needed to complete testing and corrective work.
• Ensure required documentation, test reports, inspection reports, and certificates are completed and maintained accurately.
• Monitor upcoming testing deadlines and proactively identify potential scheduling conflicts or compliance issues.
• Follow up on failed tests, violations, and outstanding repairs to ensure timely resolution and retesting.
• Maintain accurate records in the Company's systems and provide regular status reports to management.
• Work with field personnel to ensure they understand testing requirements and are prepared for scheduled inspections.
• Assist with obtaining permits, scheduling inspections, and coordinating with local municipalities and inspectors as needed.
• Review testing documentation for completeness and accuracy before submission.
• Escalate testing delays, compliance concerns, customer issues, or safety concerns to management.
• Maintain confidentiality of customer and Company information.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in the elevator industry, preferably in testing, service, inspections, or operations.
• Knowledge of elevator testing and inspection requirements preferred.
• Familiarity with local and state elevator codes and AHJ requirements preferred.
• Strong organizational and scheduling skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple testing schedules and deadlines simultaneously.
• Proficiency with Microsoft Office and the ability to learn Company software and systems.
• Ability to work effectively with field mechanics, customers, inspectors, and management.
• Ability to prioritize work and meet deadlines in a fast-paced environment.

Work Environment & Hazards

• This job operates in a general office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Benefits

• Benefits include competitive salary, 90% employer covered health insurance, dental, and vision insurance, alongside various employer sponsored benefits.
• Highly competitive 401(k) safe harbor match which is 100% vested upon plan entry, generous paid time off, flexible work arrangements, professional development opportunities with tuition reimbursement, and more!

AEG is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination.