Terminal Operations Coordinator

Quantix SCS LLC; San Bernardino (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Quantix SCS LLC is seeking a detail-oriented Terminal Clerk to provide administrative and operational support for daily terminal functions in California. You will process driver paperwork, update records, coordinate trailer movements, and assist with dispatch and compliance tasks to ensure accurate and timely operations.

The role requires 1–2 years in administrative or terminal operations, proficiency with Microsoft Office, and familiarity with TMS or fleet software.

Qualifications

• 1–2 years of administrative or terminal operations experience preferred.
• Strong attention to detail, organization, and time management skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with TMS or fleet software is a plus.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and support multiple team members.
• Reliable, dependable, and comfortable working in a transportation or industrial environment.

Responsibilities

• Process and file driver paperwork, including trip reports, logs, receipts, and maintenance documents.
• Enter and update data in terminal and transportation systems to ensure accurate recordkeeping.
• Assist with scheduling appointments, meetings, and trailer movements.
• Maintain and organize physical and electronic files for compliance, equipment, and personnel.
• Communicate with drivers regarding daily assignments, paperwork needs, and schedule updates.
• Support dispatch operations by tracking loads, trailer availability, and daily activity.
• Serve as a point of contact for driver inquiries and assist with onboarding documentation and orientation materials.
• Assist with compiling reports related to DOT compliance, equipment status, and terminal activity.
• Monitor deadlines for log submissions, vehicle inspections, and regulatory documentation.
• Ensure adherence to safety protocols and flag incomplete or missing documentation for follow-up.
• Maintain office supplies, safety forms, and terminal paperwork inventory.
• Support the Terminal Manager with general office duties and special projects as assigned.
• Help coordinate vendor deliveries, supply orders, and internal communications.

Skills

Attention to detail

Organization

Time management

Written and verbal communication

Tools

TMS

Fleet software

Job description

Quantix SCS LLC is seeking a detail-oriented Terminal Clerk to provide administrative and operational support for daily terminal functions in California. You will process driver paperwork, update records, coordinate trailer movements, and assist with dispatch and compliance tasks to ensure accurate and timely operations.

The role requires 1–2 years in administrative or terminal operations, proficiency with Microsoft Office, and familiarity with TMS or fleet software.