Tenant Coordinator

Red Mountain Group | Commercial Real Estate Development; California (MO); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k with matching

Health Savings Account (HSA)

Paid time off

Sick time

Volunteer time off

10 paid holidays

Holiday break

EV Charging

Job summary

Red Mountain Group is seeking a highly organized Tenant & Development Coordinator to support the Development Department and guide retail tenants from lease execution through construction, turnover, and opening.

The role coordinates among tenants, Leasing, Construction, Property Management, Asset Management, Accounting, and utility providers, ensuring deadlines and milestones are met. Strong communication and multi-project oversight are essential.

Qualifications

• Three or more years in commercial property management or related roles.
• Experience coordinating tenants, contractors, and internal teams.
• Ability to read leases, schedules, and contracts.
• Strong proficiency in Microsoft Office; Excel, Word, Outlook, PowerPoint.
• Bachelor’s degree preferred or equivalent experience.

Responsibilities

• Coordinate the tenant process from lease execution through entitlements, construction, turnover, move-in, and opening.
• Serve as a primary point of contact for tenants during construction and turnover.
• Track lease obligations, critical dates, project milestones, and required deliverables.
• Review leases and LOIs to identify construction responsibilities and deadlines.
• Partner with Construction Managers to communicate project schedules and turnover dates.
• Prepare and issue tenant turnover notices and coordinate communication with internal teams.
• Maintain tenant move-in checklists and follow up on outstanding items.
• Coordinate utility setup and transfer of service with tenants and providers.
• Prepare project reports, meeting materials, and property assessments.
• Maintain development and construction tracking reports and communicate delays or risks.
• Assist with project budgets, pro forma tracking, and cost reconciliation with Accounting and Construction.
• Provide administrative support across the Development Department.

Skills

Strong communication skills

Organization

Stakeholder management

Education

Bachelor's degree preferred

Equivalent education and experience

Tools

Yardi

Microsoft Project

Construction management software

Property management systems

Job description

We are seeking a highly organized and proactive Tenant & Development Coordinator to support our Development Department and help guide retail tenants from lease execution through construction, turnover, and opening.

This position serves as a central point of coordination among tenants, Leasing, Construction, Property Management, Asset Management, Accounting, and utility providers. The ideal candidate is comfortable managing multiple deadlines, tracking detailed information, communicating with a variety of stakeholders, and following projects through completion.

Experience in commercial property management, retail construction, tenant coordination, lease administration, or project coordination is strongly preferred. Candidates do not need to have experience in every area listed; training will be provided for company-specific reports, systems, and processes.

Key Responsibilities

• Coordinate the tenant process from lease execution through entitlements, construction, landlord turnover, move-in, and opening.
• Serve as a primary point of contact for tenants during the construction and turnover process.
• Track lease obligations, critical dates, project milestones, and required tenant and landlord deliverables.
• Review leases and letters of intent to identify construction responsibilities, turnover requirements, deadlines, and other key provisions.
• Partner with Construction Managers to communicate project schedules and anticipated turnover dates.
• Prepare and issue tenant turnover notices and coordinate communication with Leasing, Property Management, Asset Management, and other internal teams.
• Maintain tenant move-in checklists and follow up on outstanding items.
• Coordinate utility setup and transfer of service with tenants and utility providers.
• Prepare project reports, meeting materials, presentations, and property or vacant-space assessments.
• Maintain development and construction tracking reports and communicate delays, risks, and unresolved issues.
• Assist with project budgets, pro forma tracking, job cost reports, and cost reconciliation in partnership with Accounting and Construction.
• Provide administrative and project coordination support across the Development Department as needed.

Education and Experience

• Three or more years of experience in one or more of the following areas: Commercial property management, Retail construction, Tenant coordination, Project coordination, Lease administration, Real estate development
• Experience coordinating tenants, contractors, vendors, property managers, or internal project teams.
• Ability to read and interpret lease provisions, project schedules, contracts, or similar business documents.
• Experience tracking budgets, invoices, project costs, or financial reports.
• Strong proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience with Yardi, Microsoft Project, construction management software, or property management systems is helpful but not required.
• Strong written and verbal communication skills.
• Highly organized, detail-oriented, and comfortable managing multiple projects and deadlines.
• Ability to identify issues early, follow up consistently, and keep stakeholders informed.
• Bachelor’s degree preferred, or an equivalent combination of education and relevant experience.
• Ability to present information to a group

Company Benefits

• Medical Insurance (Kaiser and Anthem) – Company covers 75% of total premium
• Dental Insurance – flat rate of $25/month
• Vision Insurance – 100% covered for employee
• Life Insurance, AD&DD, Short-Term and Long-Term Disability Insurance (100% company paid)
• Voluntary Life Insurance
• 401k with matching (up to 3% match, 100% vested from enrollment)
• Health Savings Account (HSA)
• Paid time off
• 48 hours of Sick time
• Volunteer time off
• 10 paid holidays
• Holiday break
• EV Charging
• Celebrations and festivities throughout the year

About our Company

Red Mountain Group was established as a result of one man’s vision - that anything is possible and that every challenge brings its own opportunity. This philosophy has been the driving force behind RMG since being founded by Michael Mugel in 1991. Starting with the purchase of a single distressed shopping center in Mesa, Arizona, today RMG is an established and innovative leader in the retail redevelopment industry, with a current portfolio of more than 4.7 million square feet located across 18 states.

Our in-house capabilities include Property & Asset Management, Asset Evaluation, Leasing, Marketing, Project Construction Management, Retail & Mixed-Use Development, Entitlements, Acquisitions, Dispositions, and Financing.

This is not a remote or hybrid position.