Tempto

Nextaff Raleigh; Durham (NC); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Hybrid work schedule

Remote equipment provided

Background check on offer

Job summary

NEXTAFF is seeking an experienced Executive Assistant to provide high-level administrative support to a senior executive. The role requires managing a fast-paced calendar, coordinating meetings and travel, and maintaining confidentiality with professionalism and accuracy.

The ideal candidate is self-driven, detail-oriented, and able to balance multiple priorities while delivering proactive support in a hybrid environment with two onsite days and three remote days each week.

Qualifications

• Experience providing administrative support at executive level.
• Experience preparing materials for meetings involving mid-level through C-suite leadership.
• Proficient with Microsoft Outlook, Word, Excel and PowerPoint.

Responsibilities

• Strategically manage and maintain a senior executive’s calendar and scheduling priorities.
• Attend meetings and document key discussions and action items.
• Coordinate travel and align itineraries with leadership needs.
• Prepare, edit and distribute professional correspondence and materials.
• Monitor and respond to executive communications as appropriate.

Skills

Executive support

Calendar management

Meeting preparation

Microsoft Office

Communication

Time management

Discretion

Independent work

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Job Description

Job Description

** Title:** Temp-to-Hire, Executive Assistant

** Pay:** $25.00–$30.00/hour
** Schedule:** Monday–Friday, 8:00 a.m.–5:00 p.m.
** Work Arrangement:** Hybrid, 2 days onsite / 3 days remote
** Employment Type:** Temp-to-Hire
** Recruiting Agency:** NEXTAFF

** Screenings:** Must pass a background check, after an offer is extended

Position Overview

NEXTAFF is seeking an experienced, highly organized, and proactive Executive Assistant to provide high-level administrative support to a senior executive. This position is ideal for a polished administrative professional who is comfortable managing a fast-paced schedule, handling confidential information, coordinating meetings and travel, and anticipating the needs of executive leadership.

The successful candidate will be self-driven, detail-oriented, and capable of balancing multiple priorities while maintaining a high level of professionalism, discretion, and accuracy.

Schedule & Hybrid Work Environment

• Monday through Friday, 8:0 am–5:00 p.m.


• Hybrid schedule consisting of 2 days onsite and 3 days working from home each week


• Required onsite days will be determined by the employee’s supervisor


• Candidates should be prepared for additional onsite work during the first few months to accommodate training and onboarding


• Computer equipment, monitors, and necessary accessories will be provided for remote work


• Because work is primarily cloud-based, candidates must have reliable, high-speed internet service at home

Key Responsibilities

• Strategically manage and maintain a senior executive’s calendar, including appointments, meetings, and scheduling priorities


• Coordinate meetings and prepare agendas, meeting materials, minutes, scripts, and follow-up documentation


• Attend assigned executive and leadership meetings as needed and accurately document key discussions and action items


• Anticipate executive needs and provide proactive, confidential administrative support


• Serve as a professional liaison between executive leadership, internal staff, and other stakeholders


• Coordinate business travel, accommodations, itineraries, and schedule changes


• Assist with planning and coordinating meetings and events


• Prepare, compose, edit, and distribute professional correspondence and other communications


• Maintain and follow up on action-item lists resulting from meetings


• Monitor incoming communications and executive email accounts, redirecting or responding as appropriate


• Prepare and process expense reports accurately and on time
  
• Collaborate with staff to research information, analyze project needs, and assist with recommendations or next steps


• Manage multiple assignments simultaneously while adjusting quickly to changing priorities


• Develop a strong understanding of internal processes, organizational structure, and leadership needs to effectively support day-to-day operations

Qualifications

• Previous experience providing administrative support in an Executive Assistant or similar high-level administrative capacity


• Experience preparing materials for meetings involving mid-level through C-suite leadership


• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint


• Exceptional organizational and time-management skills


• Excellent written and verbal communication skills


• Strong attention to detail and follow-through


• Ability to manage competing priorities and shift focus when urgent needs arise


• Demonstrated professionalism, tact, discretion, and sound judgment


• Ability to work independently and proactively


• Comfortable handling sensitive and confidential information


• Degree or recognized business-school certification preferred; bachelor’s degree is a plus


• Candidate must successfully pass a background check

Compensation & Benefits

• ** $25.00–$30.00 per hour**, depending on experience and qualifications


• Candidates who successfully convert to permanent employment will become eligible for the employer’s applicable benefits package


• Equipment needed to work remotely, including a computer, monitors, and accessories, will be provided

Why Consider This Opportunity?

This is an excellent opportunity for an experienced Executive Assistant who enjoys being a trusted partner to senior leadership and is looking for a position that offers a combination of executive-level responsibility and hybrid flexibility. The ideal candidate will thrive in a role where organization, initiative, discretion, and the ability to stay several steps ahead are highly valued.