Executive Assistant

Confidential; Houston (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Confidential seeks an Executive Assistant to a Senior Leader in Houston. This high-impact role sits at the center of the business, coordinating calendars, travel, and cross-functional initiatives with executive speed and discretion.

The ideal candidate will have 5+ years supporting a senior leader in a fast-paced environment, outstanding communication, and mastery of Microsoft 365 to create polished presentations and reports.

Qualifications

• 5+ years partnering with a senior executive in a fast-paced environment.
• Experience supporting organizational transitions or major transformations preferred.
• Excellent written and verbal communication with strong judgment.

Responsibilities

• Manage the Senior Executive's calendar across teams, locations, and time zones.
• Assess requests, resolve conflicts, and protect time for high-impact priorities.
• Prepare agendas, briefings, and decision-ready materials; track commitments.
• Coordinate complex travel, itineraries, and contingency plans.
• Triage and draft executive communications; determine urgency and escalation needs.
• Protect confidential information and maintain discretion.
• Lead special assignments and coordinate stakeholders to drive results.
• Support meetings, operating reviews, and stakeholder updates.

Skills

Executive support

Discretion

Communication

Calendar management

Stakeholder management

Problem solving

Organizational skills

Tools

Microsoft 365

PowerPoint

Job description

Confidential Search: Executive Assistant to a Senior Leader

Confidential Posting:

The employer’s identity and certain organizational details will be shared with qualified candidates during the interview process. Applicants are expected to maintain discretion regarding this opportunity.

A fast-moving, established real estate organization operating in high-growth markets is entering a pivotal period of expansion and transformation. We are conducting a confidential search for an exceptional Executive Assistant to work directly with a highly driven and demanding Senior Leader. This is not a routine administrative position—it is a high-impact opportunity for someone who wants to operate at the center of the business, move at executive speed, and help turn ambitious priorities into results.

This role is for someone who welcomes a challenge. The successful candidate will be confident, resilient, highly responsive, and energized by high expectations. You will partner with a Senior Leader who is direct, decisive, demanding, and deeply committed to results. Priorities can shift quickly, the pace is intense, and excellence is expected. The right person will not be intimidated by hard work or constructive challenge; they will anticipate needs, ask smart questions, protect the executive’s time, solve problems before they escal...

Key Responsibilities

Executive & Administrative Support

• Manage the Senior Executive’s complex calendar across teams, locations, and time zones.
• Assess requests, resolve conflicts, and protect time for high-impact priorities.
• Prepare agendas, briefings, and decision-ready materials; track commitments and follow-up.
• Serve as a liaison to senior leaders, employees, key stakeholders, and external partners.
• Triage and draft executive communications; determine urgency and escalation needs.
• Protect confidential strategic, financial, personnel, organizational, and personal information.

Travel & Logistics Management

• Coordinate complex domestic and international travel, itineraries, and contingency plans.
• Manage travel rewards and ensure compliance with corporate policies.
• Anticipate and resolve travel disruptions calmly and decisively.

Strategic Operations & Coordination

• Coordinate leadership priorities, stakeholder requests, and cross-functional workstreams.
• Track milestones, decisions, risks, and dependencies; elevate issues and drive completion.
• Support leadership meetings, operating reviews, stakeholder updates, town halls, and off-sites.
• Anticipate obstacles and recommend solutions that improve decisions, productivity, and effectiveness.
• Lead special assignments with minimal direction, coordinating stakeholders and tracking results.

Finance & Budget Support

• Reconcile corporate card expenses and code invoices for payment.
• Monitor departmental budgets and support leadership and stakeholder reporting.
• Coordinate vendor agreements and procurement.
• Use Microsoft 365 to create efficient, transparent executive workflows.
• Develop polished presentations, operating updates, trackers, and stakeholder communications.
• Adopt tools and processes that improve collaboration, reporting, and execution.

Personal Assistance (as needed)

• Coordinate personal appointments and occasional errands.
• Manage mail, packages, and related personal tasks.

Qualifications

• 5+ years supporting a senior executive in a fast-paced, complex organization.
• Experience with an acquisition, organizational transition, or major business transformation preferred.
• Strong executive presence, sound judgment, and the confidence to support a demanding, high-performing Senior Leader.
• Excellent written and verbal communication skills; ability to build trust at all levels.
• Ability to influence without authority, drive accountability, and follow through across functions.
• Advanced Microsoft 365 skills and experience creating polished presentations, reports, and trackers.
• Exceptional organization, stamina, discretion, and composure when priorities change and deadlines are tight.
• Resourceful, solutions-oriented self-starter who welcomes direct feedback, embraces hard work, and takes full ownership from problem through completion.
• Available on-site Monday–Friday, with occasional after-hours support and travel.

Why This Opportunity Stands Out

This is a rare opportunity to become a trusted partner to a senior decision-maker and gain firsthand exposure to how a fast-paced company grows, transforms, and executes. You will be challenged, your standards will rise, and your work will matter. For the right person—someone who is ambitious, hardworking, unflappable, and motivated by responsibility—this role offers exceptional visibility, professional growth, and the chance to make an immediate impact. Additional details regarding the employer will be shared with qualified candidates as the process advance.