Temporary Worker - Administrative Assistant

Cypress-Fairbanks ISD; Houston (TX); On-site; USD 22,000 - 31,000; Full time

Job summary

Cypress-Fairbanks ISD is seeking an experienced administrative support professional to assist Technology Directors with daily operations. You will handle communications, data entry for purchasing, and calendar coordination for the Technology Department.

The role requires strong organizational, confidentiality, and communication skills, with a focus on service to internal and external stakeholders. This is a temporary assignment in the Houston area.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree in business administration or related field a plus.
• Minimum of 3–5 years of administrative or executive support experience, preferably in technology or education.

Responsibilities

• Provide administrative and telephone support to the director and department staff as needed.
• Manage and maintain departmental communications, including news updates and announcements.
• Assist Technology Department with data entry related to purchasing, database maintenance, hardware/software requests, installation requests, budget codes, and coordination with campuses for order processing.
• Coordinate and organize department calendars, meeting agendas, schedules, and room arrangements for Technology staff meetings.
• Prepare and manage correspondence for Directors; draft memos and letters, file, answer calls, take messages, copy, and fax for the Technology Department.
• Process purchase orders, match invoices and packing slips, prepare documents, and maintain a purchase request log.
• Assist with hiring by creating and submitting job requisitions through the Applicant Tracking System (TED), prescreen candidates, schedule interviews, and prepare applicant packets for panels.
• Assist with onboarding of new hires by coordinating account setup, system access, badges, parking tags, keys, alarm codes, and furniture/equipment orders.
• Order and maintain department supplies; oversee distribution, organization, and inventory.
• Deliver exceptional customer service to internal and external stakeholders.
• Ensure compliance with federal/state laws, State Board of Education rules, and local board policies.
• Perform additional duties as assigned.

Skills

Prioritization

Communication

Confidentiality

Problem solving

Interpersonal skills

Team collaboration

Professional appearance

Education

High school diploma or GED

Associates or Bachelors (preferred)

Tools

Microsoft Word

PowerPoint

Excel

Job description

PRIMARY PURPOSE

Support the needs of Technology Directors

QUALIFICATIONS

• High school diploma or GED equivalent is required; associate or bachelor’s degree in business administration or a related field is a plus.
• Minimum of 3–5 years of administrative or executive support experience, preferably in a technology or education environment.

Special Knowledge/Skills

• Proficiency required in operating a personal computer
• Proficient in Microsoft Office Suite such as Word, PowerPoint, and Excel
• Self-motivated, demonstrated ability to work under pressure, handle multiple tasks, prioritize necessary actions, and work collaboratively
• Maintain a high level of integrity regarding work with confidential records
• Possess a strong understanding of appropriate leading-edge technologies.
• Must be a critical thinker with strong problem-solving skills.
• Strong organizational, written, and oral communication, and interpersonal skills.
• Ability to demonstrate a professional appearance and attitude, maintain confidentiality, and abide by the policies of the Cypress Fairbanks Independent School District.

Salary

$19.00/hr

Major Responsibilities And Duties

• Provide administrative and telephone support to the director and department staff as needed.
• Manage and maintain departmental communications, including news updates and announcements.
• Assist the Technology Department with data entry related to third-party purchasing, database maintenance, hardware and software requests, installation requests, budget codes, and coordination with campuses for order processing.
• Coordinate and organize department calendars, meeting agendas, schedules, and room arrangements for Technology staff meetings.
• Prepare and manage correspondence for Directors; perform general office tasks such as drafting memos and letters, filing, answering calls, taking messages, copying, and faxing for the Technology Department.
• Process purchases orders, including matching invoices and packing slips, preparing and copying purchase documents, and maintaining a purchase request log or database.
• Assist with the hiring process by creating and submitting job requisitions through the Applicant Tracking System (TED), conducting applicant prescreening, scheduling interviews, communicating with candidates (both directly and through TED), preparing applicant packets for interview panels, and reserving interview rooms.
• Assist with the onboarding of new hires by coordinating account setup, providing access to required systems, issuing badges, parking tags, keys, and alarm codes, and facilitating the ordering of furniture and/or equipment.
• Order and maintain department supplies; oversee distribution, organization, and inventory.
• Deliver exceptional customer service to internal and external stakeholders.
• Ensure compliance with federal and state laws, State Board of Education rules, and local board policies.
• Perform additional duties as assigned.

Supervisory Responsibilities

• None

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Work with frequent interruptions, maintain emotional control under stress
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Terms Of Employment

This is a temporary assignment. The length of the temporary assignment will be determined based on project needs.