Temporary Volunteer Programs Assistant

UC Irvine; California (MO); On-site; USD 34,000 - 47,000; Part time

Job summary

UC Irvine is seeking an organized Administrative Support/Volunteer Coordinator to manage volunteer assignments, process applications, and coordinate orientations. You will communicate with volunteers via phone and email, track hours, and help update procedures.

Canva skills for flyers and strong English communication are preferred to support recruitment campaigns. This temporary role offers a hands-on, mission-driven environment at UC Irvine with opportunities to contribute across campus

Qualifications

• Experience in administrative support, customer service, or office administration.
• Exceptional written and verbal communication skills for managing emails, phone calls, and public interactions.
• Proven multi-tasking with high accuracy in data entry, scheduling, and file management.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Coordinate volunteer assignments, handle check-ins and call-outs, and adjust shift coverage to meet operational needs.
• Respond promptly to incoming phone calls and emails from volunteers, sending regular shift reminders and program updates.
• Process applications, run background checks, collect signed waivers, and schedule new volunteer orientation sessions.
• Create visual flyers and digital outreach content using basic design tools to support recruitment campaigns.
• Update standard operating procedures, track volunteer service hours, and maintain organized digital filing systems.

Skills

Administrative support

Customer service

Communication

Data entry

Scheduling

English proficiency

Tools

Microsoft Office

Google Workspace

Canva

Job description

UC Irvine is seeking an organized Administrative Support/Volunteer Coordinator to manage volunteer assignments, process applications, and coordinate orientations. You will communicate with volunteers via phone and email, track hours, and help update procedures.

Canva skills for flyers and strong English communication are preferred to support recruitment campaigns. This temporary role offers a hands-on, mission-driven environment at UC Irvine with opportunities to contribute across campus