Temporary Studio Coordinator – In-Office Admin & Meetings

Gensler; Chicago (IL); On-site; USD 35,817 - 44,083; Full time

Job summary

Gensler's Chicago office is seeking a Temporary Studio Coordinator to support Principals, Studio Leaders, and the team. This temporary role provides coverage through January with potential for full-time based on business needs.

The position is entirely in-office in Chicago, IL. The role includes calendar management, client relations, marketing support, correspondence, travel arrangements, and coordination of meetings.

Qualifications

• Minimum 5 years in a professional administrative role.
• A/E/C industry experience is a plus.
• Must show ability to problem solve, both individually and as part of a project team.
• Must type a minimum of 65 wpm.
• High School diploma with appropriate experience or Business School Certificate or College Diploma.

Responsibilities

• Maintain Principal's and Studio Leaders' calendar.
• Maintain and support relationships with clients and prospective clients.
• Assist with marketing efforts as needed (e.g. supporting responses to RFPs).
• Generate, compose, proof, format, and issue business correspondence as appropriate.
• Type and file project correspondence and meeting notes for team members.
• Coordinate dead filing as needed for the project files.
• Organize and attend weekly studio leadership meeting.
• Manage the studio PTO calendar.
• Work with studio staff to help complete expense reports and timesheets on time.

Skills

5+ years administrative experience

Typing 65 wpm

Excellent verbal & written comms

Independent worker

Problem solving

Education

High School diploma or equivalent

Business School Certificate or College Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Job description

Gensler's Chicago office is seeking a Temporary Studio Coordinator to support Principals, Studio Leaders, and the team. This temporary role provides coverage through January with potential for full-time based on business needs.

The position is entirely in-office in Chicago, IL. The role includes calendar management, client relations, marketing support, correspondence, travel arrangements, and coordination of meetings.