Temporary Student Mail Center Assistant

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 22,000 - 25,000; Full time

Job summary

University of Pittsburgh's Student Mail Services seeks a Temporary Mailroom Center Assistant to support daily mailroom operations across campus, handling incoming and outgoing mail and assisting students, faculty, and staff. You will sort, weigh, stamp, and track mail using postage meters and mailing software, keep accurate logs, and ensure compliance with postal regulations.

This on-campus role requires reliability, attention to detail, and excellent customer service.

Qualifications

• High school diploma or GED required.
• Strong organizational and time-management skills.
• Detail-oriented with professional customer service.
• Willingness to learn mailing equipment and software.

Responsibilities

• Collect, sort, process, and distribute incoming mail and packages to offices, mailboxes, and designated pick-up counters.
• Logs and tracks incoming deliveries for accurate recordkeeping.
• Prepares, bags, and processes outgoing mail according to postal regulations.
• Operates postage meter machines to weigh, stamp, and process mail.
• Maintains records of metered, registered, and insured mail.
• Operates mailing equipment and related software systems.
• Greets and assists students, faculty, staff, and other personnel.
• Provides guidance on efficient mailing methods.
• May sell or distribute mailing supplies.
• Ensures all procedures comply with postal regulations.
• Reports discrepancies or issues promptly.

Skills

Strong organizational skills

Attention to detail

Customer service orientation

Operate mailing equipment

Education

High School Diploma/GED

Tools

Postage meters

Mailing software

Job description

The Temporary Student Mailroom Center Assistant supports daily mailroom operations by collecting, sorting, processing, and distributing incoming and outgoing mail. This role ensures that mail and packages are handled in accordance with applicable postal regulations while providing excellent customer service to students, faculty, staff, and other campus personnel. The position requires attention to detail, reliability, and the ability to operate mailing equipment and related software. Additionally, the assistant will provide service to various campus student mail rooms.

Essential Duties And Responsibilities

• Collects, sorts, processes, and distributes incoming mail and packages to appropriate offices, mailboxes, and/or designated pick-up counters.
• Assists with logging and tracking incoming deliveries to ensure accurate recordkeeping and proper distribution.
• Prepares, bags, and processes outgoing mail according to all applicable postal regulations.
• Operates postage meter machines to weigh, stamp, and process outgoing mail and packages.
• Maintains records of metered, registered, and insured mail as required.
• Operates various mailing equipment and related software systems used in mail processing and tracking.
• Greets and assists students, faculty, staff, and other personnel utilizing mailroom services.
• Provides guidance on the most efficient and economical mailing methods and services available.
• May sell or distribute mailing supplies as needed.
• Ensures all mailroom procedures and postal regulations are followed at all times.
• Reports discrepancies, delivery issues, or concerns to appropriate personnel promptly.

Qualifications

• Strong organizational and time-management skills .
• Attention to detail and ability to handle confidential materials appropriately.
• Ability to provide courteous and professional customer service.
• Ability to operate basic office and mailing equipment or willingness to learn.

Working Conditions

• Work is performed in various student mailroom centers across campus.
• May require standing, lifting mail containers up to 50lbs, and handling packages.
• Ability to lift and move packages consistent with mailroom operations.

All Temps

Department

Student Mail Services

Campus

Pittsburgh

Minimum Education Level Required

High School Diploma/GED

Average number of working hours per week for this assignment

37.5

Work Schedule

Varies - Monday - Saturday 9 a.m. - 5 p.m. with approved overtime.

Work Arrangement

On-Campus: Teams that work on campus, in an office, or in a lab.

Requested Pay Rate

16.50

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents

Resume

Optional Documents

Cover Letter