Temporary Strategic EA to Senior Leaders - Hybrid

NPR; Washington (District of Columbia); Hybrid; USD 50,000 - 53,000; Full time

Benefits offered by this job

NPR Benefits

Hybrid work option

Job summary

NPR is seeking a proactive, collaborative Temporary Executive Assistant to provide high-level administrative partnership to senior leaders within our Content division. This hybrid role manages complex calendars, prepares materials for Board meetings, coordinates travel, and oversees expense processes to keep leadership aligned and focused on public media excellence.

The ideal candidate has 2+ years of senior leadership support experience, strong writing skills, and a disciplined approach to

Qualifications

• 2+ years of demonstrated experience providing administrative support to senior leaders or collaborative leadership teams.
• Intermediate to advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides, Drive).
• Demonstrated experience managing complex executive calendars, multi-leg travel arrangements, and reconciliation of business expenses.
• Strong written and verbal communication skills, including the ability to compose executive correspondence, synthesize meeting notes, and proofread materials with high accuracy.
• Proven ability to handle sensitive organizational information with absolute discretion, confidentiality, and professional judgment.
• Demonstrated commitment to fostering diversity, equity, and inclusion in the workplace and engaging collaboratively across varied teams.

Responsibilities

• Proactively manage complex, fluid daily calendars for Content senior leadership; balance shifting strategic priorities, schedule divisional leave coverage, and protect critical preparation time.
• Assemble, proofread, and organize executive briefing materials, agendas, presentations, and background documentation for NPR Board of Directors meetings, senior leadership forums, and Member station delegations.
• Coordinate travel logistics, itineraries, and accommodations; compile, track, and process expense reports and vendor invoices in compliance with NPR financial policies.
• Monitor and manage executive inboxes and inbound departmental inquiries as needed; prioritize urgent requests and draft professional correspondence on behalf of leadership.
• Produce clear meeting notes, capture key action items, maintain secure digital filing structures, and assist with documentation in systems such as Salesforce as needed.
• Orchestrate logistical planning for departmental retreats, cross-functional team meetings, and external stakeholder visits.
• Assist leadership with team engagement initiatives, team-building logistics, interview scheduling, and administrative orientation for incoming staff.
• Provide administrative coordination and project tracking for emerging initiatives.

Skills

Microsoft 365

Google Workspace

Executive calendar management

Professional communication

Confidentiality & discretion

Cross-functional collaboration

Education

Bachelor's degree or equivalent

Tools

Salesforce

Concur

Job description

NPR is seeking a proactive, collaborative Temporary Executive Assistant to provide high-level administrative partnership to senior leaders within our Content division. This hybrid role manages complex calendars, prepares materials for Board meetings, coordinates travel, and oversees expense processes to keep leadership aligned and focused on public media excellence.

The ideal candidate has 2+ years of senior leadership support experience, strong writing skills, and a disciplined approach to