Strategic EA for Marketing & Communications (Hybrid)

RadioJobs; Washington (District of Columbia); Hybrid; USD 50,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement savings

Job summary

NPR is seeking an Executive Assistant, Marketing and Communications in the Washington, D.C. area to serve as the central operational backbone for senior leadership. You will manage complex calendars, coordinate travel, prepare briefing materials, and handle confidential information with discretion.

The role requires 3+ years of progressive admin experience supporting senior leaders, strong communication, and a commitment to inclusion. Hybrid work plus NPR benefits are offered.

Qualifications

• 3+ years of progressive administrative experience supporting senior-level leadership.
• Demonstrated ability to manage complex scheduling, travel itineraries, and expense reporting with minimal supervision.
• Strong written and verbal communication skills, with proven proofreading accuracy and attention to detail.
• Demonstrated track record of exercising strict confidentiality, discretion, and tact when handling sensitive leadership information.
• Proven ability to organize, prioritize, and track multiple simultaneous administrative deliverables under firm deadlines.
• Demonstrated commitment to supporting workplace diversity, equity, and inclusion initiatives.

Responsibilities

• Manage complex, dynamic daily schedules and executive calendars, proactively resolving scheduling conflicts and aligning time allocations with division priorities.
• Coordinate end-to-end travel arrangements and logistics for departmental leadership; assemble detailed itineraries and ensure timely reconciliation of expense reports and vendor invoices.
• Prepare, organize, and proofread briefing materials, agendas, presentations, and background documentation for executive leadership meetings, NPR Board of Directors sessions, and Member station engagements.
• Track and monitor division email correspondence and workflow queues; triage urgent inquiries, synthesize incoming requests, and route action items to appropriate team leads.
• Orchestrate logistical planning for internal and external meetings, conferences, division retreats, and Network fly-ins, managing room reservations, audio/visual setup, and catering.
• Record minutes, track deliverables, and maintain organized digital filing systems across Google Workspace and departmental directories.
• Serve as the division's administrative point of contact, coordinating office supply inventory, facilities requests, and miscellaneous administrative questions.
• Support departmental people operations, including scheduling onboarding sessions for new team members and assisting leadership with team retreats, culture initiatives and communications.

Skills

Calendar management

Travel coordination

Executive support

Confidentiality

Communication skills

Education

Bachelor's degree

Tools

Salesforce

Concur

Job description

NPR is seeking an Executive Assistant, Marketing and Communications in the Washington, D.C. area to serve as the central operational backbone for senior leadership. You will manage complex calendars, coordinate travel, prepare briefing materials, and handle confidential information with discretion.

The role requires 3+ years of progressive admin experience supporting senior leaders, strong communication, and a commitment to inclusion. Hybrid work plus NPR benefits are offered.