Temporary Executive Assistant, Content

nationalpublicradioinc; Washington (District of Columbia); Hybrid; USD 55,000 - 85,000; Full time

Job summary

NPR is seeking a proactive, collaborative Temporary Executive Assistant to support senior leaders in the Content division. This hybrid role is based in Washington, DC, requiring in-office presence at least 2 days per week and responsive cross-department communications.

You will manage complex calendars, prepare briefing materials for Board and leadership meetings, coordinate travel and expenses, and track action items. Strong written skills and discretion are essential for success.

Qualifications

• 2+ years providing administrative support to senior leaders.
• Proficient with Microsoft 365 and Google Workspace.
• Experience managing complex executive calendars and travel.
• Strong written and verbal communication; executive correspondence.
• Ability to handle sensitive information with discretion.
• Commitment to diversity, equity, and inclusion.

Responsibilities

• Manage complex, fluid calendars for Content senior leadership.
• Prepare briefing materials, agendas, and board meeting docs.
• Coordinate travel, itineraries, and expenses in policy.
• Manage executive inboxes and draft correspondence.
• Create meeting notes and maintain secure digital files.
• Plan departmental retreats and cross-functional meetings.
• Support onboarding and engagement for new staff.

Skills

Admin support

Microsoft 365

Google Workspace

Executive calendar management

Communication skills

Discretion

Public media familiarity

Education

Bachelor's degree

Tools

Salesforce

Concur

Job description

OVERVIEW

A thriving, mission-driven multimedia organization, NPR produces award-winning news, information, and music programming in partnership with hundreds of independent public radio stations across the nation. The NPR audience values information, creativity, curiosity, and social responsibility - and our employees do too. We are innovators and leaders in diverse fields, from journalism and digital media to IT and development. Every day, our employees and member stations touch the lives of millions worldwide.

Intro to Position

NPR is seeking a proactive, collaborative, and organized Temporary Executive Assistant to provide high-level administrative partnership to senior leaders within our Content division. Serving as a central operational liaison, this role manages dynamic scheduling, complex meeting preparation, cross-departmental communications, and administrative workflows that keep our leadership team aligned and focused on public media excellence. The ideal candidate brings strong written communication, meticulous attention to detail, and a grounded approach to triaging competing priorities in an active media organization.

Responsibilities

• Proactively manage complex, fluid daily calendars for Content senior leadership; balance shifting strategic priorities, schedule divisional leave coverage, and protect critical preparation time.
• Assemble, proofread, and organize executive briefing materials, agendas, presentations, and background documentation for NPR Board of Directors meetings, senior leadership forums, and Member station delegations.
• Coordinate travel logistics, itineraries, and accommodations; compile, track, and process expense reports and vendor invoices in compliance with NPR financial policies.
• Monitor and manage executive inboxes and inbound departmental inquiries as needed; prioritize urgent requests and draft professional correspondence on behalf of leadership.
• Produce clear meeting notes, capture key action items, maintain secure digital filing structures, and assist with documentation in systems such as Salesforce as needed.
• Orchestrate logistical planning for departmental retreats, cross-functional team meetings, and external stakeholder visits.
• Assist leadership with team engagement initiatives, team-building logistics, interview scheduling, and administrative orientation for incoming staff.
• Provide administrative coordination and project tracking for emerging initiatives.

Minimum Qualifications

• 2+ years of demonstrated experience providing administrative support to senior leaders or collaborative leadership teams.
• Intermediate to advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides, Drive).
• Demonstrated experience managing complex executive calendars, multi-leg travel arrangements, and reconciliation of business expenses.
• Strong written and verbal communication skills, including the ability to compose executive correspondence, synthesize meeting notes, and proofread materials with high accuracy.
• Proven ability to handle sensitive organizational information with absolute discretion, confidentiality, and professional judgment.
• Demonstrated commitment to fostering diversity, equity, and inclusion in the workplace and engaging collaboratively across varied teams.

Preferred Qualifications

• Familiarity with the public media ecosystem, Member station networks, or mission-driven nonprofit media organizations.
• Prior experience utilizing Salesforce, Concur, or modern enterprise workflow and CRM systems.

Education Requirements

• Bachelor's degree or equivalent combination of education and experience.

Work Location & Requirements

• Hybrid Permitted : This is a hybrid permitted role. Some aspects of this role require duties better performed at an NPR facility. The employee will be required to be in the office at the Washington, D.C. location at least 2 days a week. The employee must also reside in an NPR-supported location based on the number of on-site days they choose.

Job Type

This is