Assistant Manager, Marketing & Events

Jobtailor; Chicago (IL); On-site; USD 90,000 - 120,000; Full time

Job summary

Simpson Thacher in Chicago seeks an experienced events professional to plan and execute high-profile client-facing events. You will manage logistics, vendor contracts, and post-event analysis while collaborating with attorneys and cross-functional teams.

The role requires a Bachelor’s degree and 5-6+ years in events or client development, strong communication, and the ability to travel as needed. Proficiency with CRM systems and event tech is essential.

Qualifications

• Bachelor’s degree required.
• 5-6+ years of relevant events or Client Development experience.
• Experience managing sophisticated client-facing events and stakeholder relationships.
• Excellent written and verbal communication skills.
• Strong planning, time management, and organizational skills.
• Strong project management skills; ability to manage multiple events concurrently.
• Willingness to travel to event locations as needed.
• CRM system experience.

Responsibilities

• Plan and execute in-person and virtual events from concept through completion, including post-event follow-up, analysis, and budget reconciliation.
• Manage event logistics including venue and vendor research, contract negotiations, invitation strategy, attendee experience, catering, staffing, AV requirements, transportation, and on-site execution.
• Serve as the primary point of contact for attorneys, vendors, and internal stakeholders throughout the event lifecycle.
• Oversee development and production of event materials, including invitations, presentations, signage, nametags, handouts, promotional items, and client gifts.
• Manage event budgets, track expenses, process invoices, and ensure timely and accurate financial reconciliation.
• Develop and maintain relationships with Chicago-area venues, restaurants, caterers, hotels, and event service providers.
• Monitor market trends, emerging event formats, venue opportunities, and best practices.
• Establish and maintain event standards, protocols, and service expectations.
• Build working relationships with attorneys, administrative leaders, and colleagues across departments.
• Collaborate with attorneys and CDE colleagues to identify and execute strategic client engagement opportunities.
• Draft, edit, and proofread event communications, presentations, marketing materials, and other client-facing content.
• Maintain accurate event attendance, relationship information, and engagement activity in the Firm’s CRM system.
• Support cross-functional client development projects and strategic initiatives across practices, industries, and offices.
• Identify opportunities to improve operational efficiency, attendee experience, and event effectiveness.
• Evaluate and leverage new technology, event platforms, and industry best practices.
• Utilize AI tools and technologies to drive efficiency, generate insights, enhance client engagement, and support innovation.
• Monitor and analyze attendee data, event outcomes, stakeholder feedback, and engagement metrics to recommend enhancements and measure ROI.

Skills

Event Planning

Project Management

Client Development

Budget Management

CRM Proficiency

Education

Bachelor’s degree

Tools

CRM Systems

Microsoft Office

Adobe Suite

Event Technology Tools

Job description

• Plan and execute in-person and virtual events from concept through completion, including post-event follow-up, analysis, and budget reconciliation
• Manage event logistics including venue and vendor research, contract negotiations, invitation strategy, attendee experience, catering, staffing, AV requirements, transportation, and on-site execution
• Serve as the primary point of contact for attorneys, vendors, and internal stakeholders throughout the event lifecycle
• Oversee development and production of event materials, including invitations, presentations, signage, nametags, handouts, promotional items, and client gifts
• Manage event budgets, track expenses, process invoices, and ensure timely and accurate financial reconciliation
• Develop and maintain relationships with Chicago-area venues, restaurants, caterers, hotels, and event service providers
• Monitor market trends, emerging event formats, venue opportunities, and best practices
• Establish and maintain event standards, protocols, and service expectations
• Build working relationships with attorneys, administrative leaders, and colleagues across departments
• Manage multiple concurrent projects and competing priorities
• Collaborate with attorneys and CDE colleagues to identify and execute strategic client engagement opportunities
• Draft, edit, and proofread event communications, presentations, marketing materials, and other client-facing content
• Maintain accurate event attendance, relationship information, and engagement activity in the Firm’s CRM system
• Support cross-functional client development projects and strategic initiatives across practices, industries, and offices
• Identify opportunities to improve operational efficiency, attendee experience, and event effectiveness
• Evaluate and leverage new technology, event platforms, and industry best practices
• Utilize AI tools and technologies to drive efficiency, generate insights, enhance client engagement, and support innovation
• Monitor and analyze attendee data, event outcomes, stakeholder feedback, and engagement metrics to recommend enhancements and measure ROI

Requirements

• Bachelor’s degree
• 5-6+ years of relevant events or Client Development experience
• Demonstrated experience managing sophisticated client-facing events and stakeholder relationships
• Excellent written and verbal communication skills
• Excellent planning, time management, and organizational skills
• Strong project management skills and ability to manage multiple events and projects concurrently
• Strong problem-solving skills and ability to make sound decisions and elevate as appropriate
• Ability to build professional relationships with vendors, partners, and clients while maintaining diplomacy and discretion
• Ability to work independently while collaborating effectively within a team-oriented environment
• Strong attention to detail and self-motivated to produce accurate, timely, and complete work product
• Must be flexible and willing to work additional hours and travel to event locations as needed
• Proficiency with Microsoft Office, Adobe Suite and event technology tools
• Prior experience in a law firm, professional services, or financial services environment strongly preferred
• Chicago market venue and vendor relationships a plus
• Demonstrated experience using a CRM system
• Familiarity with event management technology and platforms
• Major in Advertising, Marketing, Communications, Event Management, or related field preferred
• Simpson Thacher will not sponsor applicants for work visas for this position

Core Competencies

Demonstrates expertise in planning and executing in-person and virtual events, managing logistics, budgets, and stakeholder relationships while utilizing event technology and CRM systems to enhance client engagement and operational efficiency.

Highest-signal resume keywords

• Event Planning
• Project Management
• Client Development
• Budget Management
• CRM System Proficiency

Hard Skills

• Event Management
• Budget Reconciliation
• Logistics Coordination
• Stakeholder Engagement
• Data Analysis
• Contract Negotiation
• Event Technology Utilization
• Microsoft Office Proficiency
• Adobe Suite Proficiency
• Event Communication Drafting

Soft Skills

• Excellent Communication Skills
• Strong Problem-Solving Skills
• Attention to Detail
• Time Management
• Relationship Building

Industry Keywords

• Professional Services
• Client Engagement
• Chicago Market Relationships
• Event Standards
• Emerging Event Formats

Tools & Technologies

• Event Technology Tools
• CRM Systems
• Virtual Event Platforms