TEMPORARY SALES ASSISTANT - POWER SYSTEMS DIVISION (PSD)

Carter Machinery Company; Mechanicsville (VA); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Paid time off

401(k), $0.75 to $1.25 match up to 6%

Life and disability insurance

Tuition reimbursement

Employee referral bonus program

Tool allowances and tool loans

Discounts on cellular phone service, /

Overtime opportunities

Shift differential

Job summary

Carter Machinery Company in Richmond, Virginia is seeking an entry level Sales Assistant for Power Systems. The role focuses on administrative support, content management, and coordination of submittals in a fast-paced environment.

You will edit digital content, manage documents, and ensure accurate records while supporting the sales and project teams to meet contract requirements.

Qualifications

• High School/GED completion required.
• Entry level position with potential for growth.
• Prior administrative, document-control, editing, or project-support experience preferred.
• Strong organizational and administrative skills with multitasking ability.
• Proficiency in Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication and professionalism.

Responsibilities

• Digital Content and Media Support with basic edits and organization of photos and videos.
• Use editing platforms to enhance project materials and adjust visuals as needed.
• Enter and update information in spreadsheets, databases, and internal systems.
• Maintain and organize project files with consistent naming and version control.
• Coordinate submission schedules and communicate status to sales admin and project teams.
• Support customer communication related to submittals as directed.
• Assist with continuous improvement goals and related duties.

Skills

Strong organizational skills

Strong written and verbal skills

Team collaboration

Education

High School/GED

Tools

Microsoft Office

Job description

Join a Company That's Built to Elevate You.

At Carter Machinery, we don't just offer jobs - we offer long-term careers defined by purpose, innovation, and impact. We've built an award-winning workplace where high achievers thrive, careers grow, and your work truly matters.

Our legacy is strong, our vision is bold, and our future is built on investing in the growth and well-being of our people. Whether you're turning a wrench, managing operations, or supporting customers, you play a vital role in powering industries that moves the world forward.

Job Title: Sales Assistant - Power Systems

Location: Richmond, Virginia

Shift: 1st

Starting Compensation Range: $23.00 - $28.91 per hour

What You Will Do:

• Digital Content and Media Support - Make basic edits, and organize photos, videos, and other digital materials using appropriate editing platforms while ensuring content is consistent and meets customer and contract requirements
• Use photo, video, and document-editing platforms to enhance project materials, including adjusting images and videos, organizing visual elements, and adding text, transitions, effects, or other features when needed
• Enter and update information in spreadsheets, databases, and internal systems while maintaining accurate and organized records
• Maintain and organize spreadsheets that track contract requirements, customer information, project status, deliverables, deadlines, and outstanding items; Regularly review records for missing or incorrect information
• Gather required materials from internal team members, confirm that submission packages are complete and accurate, and follow up on missing information or revisions
• Maintain organized electronic and physical project files, apply consistent file naming and version control, archive completed submittals, and retain submission records in accordance with contract and company requirements
• Learn new editing tools and techniques and adapt to different platforms based on project and customer-submittal needs
• Coordinate submission schedules and communicate status, deadlines, and document needs to the sales admin and project team; Support customer communication related to submittals as directed
• Work in coordination with team to achieve Continuous Improvement goals and objectives
• Perform other related duties as assigned

What We're Looking For:

• High School/GED
• Entry level
• Prior administrative, document-control, editing, or project-support experience preferred
• Strong organizational and administrative skills with the ability to manage multiple tasks, priorities, deadlines, and document requests efficiently
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Strong written and verbal communication skills, including proofreading and clear professional correspondence
• Strong file-management, document-control, and version-control skills
• Demonstrated ability to work collaboratively with project teams and other departments
• Strong attention to detail and commitment to accuracy, consistency, and completeness

What Success Looks Like In This Role:

• Effective time management, including prioritization of competing demands, and meeting deadlines
• Quickly managing changing priorities, contract requirements, deadlines, and workload demands
• Thoroughly reading and following contract requirements, customer specifications, procedures, and submission instructions
• Successfully working in a fast-paced environment, prioritize workload, and meet project deadlines
• Maintaining a professional, responsive approach when supporting customer deliverables
• Promoting a positive customer experience

Physical Requirements:

• Regularly required to sit and talk or hear
• Frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus

Competitive Compensation and Benefits:

• Health, dental and vision insurance
• Paid time off
• 401(k), $0.75 to $1.25 match up to 6%
• Life and disability insurance
• In-house training instructors/programs
• Tuition reimbursement
• Employee referral bonus program
• Tool allowances and tool loans
• Discounts on cellular phone service, computers, and vehicles
• Opportunities for overtime
• Shift differential (if applicable)

You'll gain access to real learning, real advancement, and a real future in a company that's reshaping what it means to lead in our industry. If you're looking for purpose, possibilities, and a team that wins together - you belong at Carter Machinery.

Come build what matters and build your future with us.

Actual base pay may vary based on experience, skills, qualifications, education, geographic location, and other relevant business considerations. In addition to base pay, the compensation package may include participation in performance-based incentive programs (e.g., discretionary or non-discretionary plans), as well as overtime eligibility depending on the role.

Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals - including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law - are encouraged to apply.

Carter Machinery is a drug-free workplace.