TEMPORARY PROJECT POLICY ANALYST 3

University of California; Oakland (CA); Hybrid; USD 107,625,000 - 149,574,000; Full time

Job summary

The University of California, Office of the President, invites applicants for a Project Policy Analyst 3 – Labor Relations. This TEMPORARY role supports Systemwide Employee & Labor Relations with analytical duties, data handling, and confidential information management.

Based in Oakland, CA, the position requires collaboration with leadership and unions, experience managing multiple priorities, and proficiency with UC data systems. Remote work within California is allowed.

Qualifications

• Two years related experience.
• Strong proficiency in common computer applications and productivity tools.
• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Comfortable working with multiple teams, including leadership, SMEs, and cross-functional stakeholders.
• Skilled in managing multiple tasks, prioritizing urgent matters, and meeting deadlines in a fast-paced environment.
• Ability to develop templates and streamline processes for efficiency and consistency.
• Ability to handle sensitive information with discretion, ensuring compliance with privacy and confidentiality standards.

Responsibilities

• Provide dedicated analytical support to a team of busy labor relations professionals.
• Handle confidential and attorney-client-privileged information related to union collective bargaining, negotiations, and contract management.
• Perform intake and workflow management for grievances, requests for information, and other bargaining-related needs.
• Case management and tracking of information related to grievance processing and bargaining activities for Systemwide Labor Relations.
• Develop expertise in UC data systems and applications such as UCPath, Cognos and FTP/GoAnywhere.
• Handle large, complex data sets; perform data entry and analysis; update records; produce detailed reports using SmartSheet, Excel and other programs.

Skills

Data entry

Microsoft Office

Communication

Interpersonal skills

Time management

Discretion/Confidentiality

Stakeholder coordination

Education

Bachelor's degree

Tools

SharePoint

SmartSheet

NetDocs

UCPath

Job description

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

Job Title: Project Policy Analyst 3 – Labor Relations

Job #:89280

Position Base: Oakland, CA

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

Systemwide Employee & Labor Relations fosters employee engagement, negotiates and administers local and systemwide labor agreements and provides multi-faceted support toward ensuring an inclusive, diverse, collaborative and productive work environments across the UC system.

POSITION SUMMARY

This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.

KEY RESPONSIBILITIES

Provide dedicated analytical support to a team of busy labor relations professionals

Handle critical, confidential and attorney-client-privileged information directly related to union collective bargaining agreements, negotiations, union grievances, contract management, union requests for information under HEERA, represented employee data sets, and wage implementation related decisions and plans

Perform intake and workflow management for various labor relations processes including grievances, parameters requests, requests for information and other bargaining-related needs including contract management

Case management and tracking of information primarily related to grievance processing, parameter requests, requests for information and other bargaining-related activities for Systemwide Labor Relations

Develop expertise in UC data systems and applications related to the management of represented employee data including UCPath, Cognos and FTP/GoAnywhere

Handle large, complex and confidential data sets; perform data entry and analysis; update records; produce detailed reports using SmartSheet, Excel and other programs as needed

Manage flow of sensitive represented employee data between UCOP, UC locations and unions

Timely and highly accurate updating of critical UCNet webpages related to specific union contracts and the collective bargaining process

Communicate verbally and in writing in a professional manner across all levels of the organization and with external partners including other UC locations and union representatives

Electronic document management of confidential and attorney-client-privileged materials via NetDocs, UCOP share drive, Box, SharePoint, SmartSheet and other systems as needed

Provide back-up support for operational tasks in the following areas:

Business systems support including Concur/Connexxus, Box, SharePoint, SmartSheet, T:drive.

Signature routing via DocuSign as needed, ensuring that proper content and format guidelines are followed

Monitor and manage department email accounts, adhering to department protocols

Meeting and event support (in-person, online or hybrid) including scheduling, agendas, notes, and logistics

General office support as needed

MINIMUM QUALIFICATIONS

Two years related experience

Strong proficiency in common computer applications and productivity tools including web-based applications and systems

Strong communication and interpersonal skills to communicate effectively, both verbally and in writing

Comfortable working with multiple teams, including leadership, SMEs, and cross-functional stakeholders

Skilled in managing multiple tasks, prioritizing urgent matters, and meeting deadlines in a fast-paced environment. Detail oriented

Strong ability to maintain accuracy in data entry, case record updates, and report generation

Ability to develop templates and streamline processes for efficiency and consistency

Ability to handle sensitive information with discretion, ensuring compliance with privacy and confidentiality standards

PREFERRED QUALIFICATIONS

Background in human resources and/or employee and labor relations

Knowledge of case management and business systems (e.g., SharePoint, SmartSheet, NetDocs)

Familiar with labor law, employment policies and regulations

Data system development and implementation experience

EDUCATION

Bachelor's degree in related area and/or equivalent experience/training.

SPECIAL CONDITIONS

This position is eligible for a remote work arrangement. The person hired will be required to reside within California.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position.

Job Titl e:Project Policy Analyst 3

Payroll Title: PROJECT POLICY ANL 3 RP

Job Code : 00 5257
Salary Grade : Grade 101
PayScale/ budgeted hourly range: $ 37.56 /hour - $52.20 /hour. Salary offers are determined based on final candidate qualifications and experience.

Smoke Free Work Environment: The University of California, Office of the President, is smoke &tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: [e-mail] .