TEMPORARY PROJECT POLICY ANALYST 3

University of California Office of the President; Oakland (CA); Remote; USD 51,000 - 72,000; Full time

Job summary

The University of California, Office of the President, is seeking a Project Policy Analyst 3 to support a busy labor relations team in a temporary capacity from Oakland, CA. You will handle complex data sets, assist with contract management, and ensure accurate reporting across UC data systems.

Responsibilities include intake/workflow management, preparing detailed reports, and maintaining confidentiality while coordinating with UCOP locations and unions.

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• Experience with confidential data and union-related processes is preferred.
• Familiarity with data systems and basic data management is expected.

Responsibilities

• Provide analytical support to labor relations team.
• Handle confidential and attorney-client-privileged information.
• Perform intake and workflow management for grievances, requests for information, and contract management.
• Case management and tracking related to grievance processing and bargaining activities.
• Develop expertise in UC data systems (UCPath, Cognos, FTP/GoAnywhere).
• Manage large data sets, perform data entry and analysis, produce reports using Excel/SmartSheet.
• Ensure accurate updating of UCNet webpages related to union contracts and processes.
• Communicate professionally with internal teams and external partners.
• Provide back-up for operational tasks (Concur/Connexxus, Box, SharePoint, SmartSheet).

Skills

Data analysis

Communication skills

Multitasking

Discretion with confidential data

Education

Bachelor's degree

Tools

UCPath

Cognos

FTP/GoAnywhere

SmartSheet

Excel

NetDocs

SharePoint

Box

Job description

Job ID: 89280

Location: Oakland

Contract type: Full Time

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President.

DEPARTMENT OVERVIEW

Systemwide Employee & Labor Relations fosters employee engagement, negotiates and administers local and systemwide labor agreements and provides multi-faceted support toward ensuring an inclusive, diverse, collaborative and productive work environments across the UC system.

POSITION SUMMARY

This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.

KEY RESPONSIBILITIES

• Provide dedicated analytical support to a team of busy labor relations professionals
• Handle critical, confidential and attorney-client-privileged information directly related to union collective bargaining agreements, negotiations, union grievances, contract management, union requests for information under HEERA, represented employee data sets, and wage implementation related decisions and plans
• Perform intake and workflow management for various labor relations processes including grievances, parameters requests, requests for information and other bargaining-related needs including contract management
• Case management and tracking of information primarily related to grievance processing, parameter requests, requests for information and other bargaining-related activities for Systemwide Labor Relations
• Develop expertise in UC data systems and applications related to the management of represented employee data including UCPath, Cognos and FTP/GoAnywhere
• Handle large, complex and confidential data sets; perform data entry and analysis; update records; produce detailed reports using SmartSheet, Excel and other programs as needed
• Manage flow of sensitive represented employee data between UCOP, UC locations and unions
• Timely and highly accurate updating of critical UCNet webpages related to specific union contracts and the collective bargaining process
• Communicate verbally and in writing in a professional manner across all levels of the organization and with external partners including other UC locations and union representatives
• Electronic document management of confidential and attorney-client-privileged materials via NetDocs, UCOP share drive, Box, SharePoint, SmartSheet and other systems as needed
• Provide back-up support for operational tasks in the following areas:
  • Business systems support including Concur/Connexxus, Box, SharePoint, SmartSheet, T:drive.
  • Signature routing via DocuSign as needed, ensuring that proper content and format guidelines are followed
  • Monitor and manage department email accounts, adhering to department protocols
  • Meeting and event support (in-person, online or hybrid) including scheduling, agendas, notes, and logistics
  • General office support as needed

MINIMUM QUALIFICATIONS

• Two years related experience
• Strong proficiency in common computer applications and productivity tools including web-based applications and systems
• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing
• Comfortable working with multiple teams, including leadership, SMEs, and cross-functional stakeholders
• Skilled in managing multiple tasks, prioritizing urgent matters, and meeting deadlines in a fast-paced environment. Detail oriented
• Strong ability to maintain accuracy in data entry, case record updates, and report generation
• Ability to develop templates and streamline processes for efficiency and consistency
• Ability to handle sensitive information with discretion, ensuring compliance with privacy and confidentiality standards

PREFERRED QUALIFICATIONS

• Background in human resources and/or employee and labor relations
• Knowledge of case management and business systems (e.g., SharePoint, SmartSheet, NetDocs)
• Familiar with labor law, employment policies and regulations
• Data system development and implementation experience

EDUCATION

• Bachelor's degree in related area and/or equivalent experience/training.

SPECIAL CONDITIONS

This position is eligible for a remote work arrangement. The person hired will be required to reside within California.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position.

Job Title: Project Policy Analyst 3

Payroll Title: PROJECT POLICY ANL 3 RP

Job Code: 00 5257

Salary Grade: Grade 101

PayScale/ budgeted hourly range: $37.56/hour - $52.20/hour. Salary offers are determined based on final candidate qualifications and experience.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: [e-mail].