Temporary Project Coordinator

Northwestern University; Evanston (IL); On-site; USD 34,000 - 39,000; Part time

Benefits offered by this job

Paid time off

Paid sick time

Job summary

Northwestern University is seeking a temporary Part-time Project Coordinator for the Evanston campus to support event management and facilities tasks. The role includes assisting Provost Office staff, handling tickets for desktop/AV support, and coordinating common areas and event spaces.

Responsibilities cover maintenance communications, room scheduling in 25Live, setup/teardown for events, and coordination with occupants.

Qualifications

• A high school diploma or equivalent required.
• Great attention to detail and good communication skills.
• Ability to work independently and use Office applications.

Responsibilities

• Assists Provost Office staff with administrative tasks and support services for building occupants.
• Assists building occupants with submitting tickets and requests to NUIT as needed for desktop or AV support.
• Facilities Management (FM) Requests and Repairs: Conveys facilities questions and concerns from building occupants to FM Customer Service/Facilities Connect.
• Notifies building occupants of maintenance issues and projects.
• Common Area/Event Space Management: Manages and approves non-class requests for meeting rooms and event spaces in 25Live.
• Coordinates and supervises set-up/clean-up of building areas, equipment, and furniture for events held in dedicated event spaces.
• May require event attendance.
• Meets with event sponsors as needed to facilitate their event planning.
• Coordinates with building occupants on maintenance/upkeep of common areas.
• Conducts regular facility tours to ensure common and shared spaces are safe and clean for all building occupants and visitors.
• Assists with inventory/tracking of furniture in shared meeting spaces and classrooms.
• Other responsibilities as assigned.

Skills

Attention to detail

Communication skills

Independent worker

Education

High school diploma

Tools

Microsoft Office

Job description

Job ID: 54416

Location: Evanston, Illinois

Department: Temp Center

Salary/Grade: TMP/01

Position: Temporary Project Coordinator

Hours: This is a part-time position (20 hours per week/ some nights/weekends)

Pay: $25.00 per hour

Campus: Evanston

Approximate start date: 9/8/2026

Approximate end date: 1/31/2027

Northwestern University is seeking a temporary Part-time Project Coordinator for the Evanston campus.

Temporary Job Description:

Purpose: The project coordinator will support the physical and environmental conditions of common areas and event management activities at 2001 Sheridan.

Responsibilities:

• Assists Provost Office staff with administrative tasks and support services for building occupants.
• Assists building occupants with submitting tickets and requests to NUIT as needed for desktop or AV support.
• Facilities Management (FM) Requests and Repairs:
• Conveys facilities questions and concerns from building occupants to FM Customer Service/Facilities Connect.
• Notifies building occupants of maintenance issues and projects.
• Common Area/Event Space Management:
• Manages and approves non-class requests for meeting rooms and event spaces in 25Live.
• Coordinates and supervises set-up/clean-up of building areas, equipment, and furniture for events held in dedicated event spaces.
• May require event attendance.
• Meets with event sponsors as needed to facilitate their event planning.
• Coordinates with building occupants on maintenance/upkeep of common areas.
• Conducts regular facility tours to ensure common and shared spaces are safe and clean for all building occupants and visitors.
• Assists with inventory/tracking of furniture in shared meeting spaces and classrooms.
• Other responsibilities as assigned.

Minimum Qualifications Required:

• A high school diploma or equivalent required
• Previous events management experience
• Great attention to detail
• Good communication skills
• Knowledge of Office Suite/computers/software
• Ability to work independently

Additional Needs

• Must be able to lift up to 50 pounds.
• Availability for nights and weekends.
• In addition to salary, this temporary position is eligible for paid time off and paid sick time in accordance with Northwestern University policies. This position is not eligible for other benefits offered to regular staff positions.

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.