Temporary Program Coordinator

Northwestern University; Evanston (IL); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Paid sick time

Job summary

Northwestern University is seeking a temporary full-time Program Coordinator for the Evanston campus. The role supports the Associate Provost, manages calendars, travel, and day-to-day operations, and ensures policies and procedures are followed.

The position requires a bachelor's degree, strong writing, excellent organizational skills, and the ability to work independently in a fast-paced environment. Compensation includes paid time off and paid sick time; benefits are not extended to this

Qualifications

• Bachelor's degree or equivalent.
• Strong writing skills.
• High level of organizational skills and attention to detail.
• Diligent and can work independently.
• Experience working with confidential information.
• Professionalism; flexibility in a fast-paced environment.

Responsibilities

• Manages day to day operations.
• Manages Associate Provost Calendar.
• Manages travel for Associate Provost.
• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
• Manages design and development of program databases; compiles & analyzes data; prepares reports.
• Coordinates programming, educational, student, alumni, workshops, meetings, etc.
• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
• -Processes Expense Reports and Payment Requests

Skills

Writing skills

Organizational skills

Attention to detail

Independent work

Handling confidential information

Flexibility

Professionalism

Education

Bachelor's degree or equivalent

Tools

MS Office 2013

Job description

Department: Temp Center

Salary/Grade: TMP/01

Position: Temporary Program Coordinator

Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F)

Pay: $25.00 per hour

Campus: Evanston

Approximate start date: 10/5/2026

Approximate end date: 12/31/2026

Northwestern University is seeking a temporary full-time Program Coordinator for the Evanston campus.

Temporary Job Description:

Administration

• Manages day to day operations
• Manages Associate Provost Calendar
• Manages travel for Associate Provost
• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
• Manages design and development of program databases; compiles & analyzes data; prepares reports.

Events

• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Financial

• -Processes Expense Reports and Payment Requests

Qualifications Required:

A bachelor's degree or the equivalent combination of education, training and experience;

Strong writing skills;

High level of organizational skills and attention to detail;

Diligent and can work independently;

Experience working with confidential information;

Professionalism;

Flexibility, adaptability in a fast paced environment.

Software Required:

MS Office suite 2013 (Word, Excel, PowerPoint, Outlook).

In addition to salary, this temporary position is eligible for paid time off and paid sick time in accordance with Northwestern University policies. This position is not eligible for other benefits offered to regular staff positions.

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status.

View Northwestern's non-discrimination statement.

Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance.

View additional information on the accommodations process.