Temporary Financial Assistant

Northwestern University; Chicago (IL); Hybrid; USD 26,000 - 34,000; Full time

Job summary

Northwestern University is seeking a temporary Full-time Financial Assistant for the Chicago campus. The role focuses on accurate financial processing and robust customer service in a fast-paced, collaborative environment.

The ideal candidate will manage expense reporting, invoicing, vendor setup, and budget supportive tasks, with strong Excel skills and confidentiality. The position offers a hybrid schedule with some remote work and on-site days in Chicago.

Qualifications

• Bachelor's degree or the equivalent combination of education, training and experience.
• Strong writing skills and high level of organizational skills.
• Experience handling confidential information and maintaining professionalism.

Responsibilities

• Prepare and submit expense reports for NU personnel and visitors.
• Process invoice payments, add pay and special pay requests, and add new vendors to NU Financials.

Skills

Strong writing

Organizational skills

Attention to detail

Independent worker

Confidential handling

Professionalism

Adaptability

Education

Bachelor's degree or equivalent

Tools

MS Office 2013

Job description

Department: Temp Center
Salary/Grade: TMP/01
Position: Temporary Financial Assistant
Hours: This is a full-time position (40 hours per week/ 8:30am-5pm / M-F)
Pay: $21.66 per hour
Campus: Chicago
Approximate start date: 9/28/2026
Approximate end date: 3/31/2027

Northwestern University is seeking a temporary Full-time Financial Assistant for the Chicago campus.

Temporary Job Description:

The ideal candidate is highly organized, has impeccable follow-through, is proactive by nature, strives to provide superb customer service, and thrives in a dynamic, fast-paced, and ambitious environment with a collaborative and mission-driven culture.We are seeking someone with excellent quantitative skills and high proficiency with Excel and accounting principles. We also need someone with excellent skills in self-organization, time management, oral and written communication, as well as someone with a team player attitude, an ability to work with individuals at all levels within the department, a desire for continuous learning, and enthusiasm for growing their skills.

Responsibilities include but are not limited to preparing and submitting expense reports for NU personnel and visitors, invoice payments, add pay and special pay requests, and adding new vendors to NU Financials; submitting wire transfer requests for international vendors; managing purchases and reconciliations for corporate credit card purchases; supporting the annual budget planning process; supporting payroll management by deploying funding and submitting correction journals in myHR; pulling reports and cleaning data in preparation for meetings; serving as a resource to all department members regarding NU financial policies and practices; and other duties as assigned.

This position has a hybrid schedule - remote Mon & Fri and in-office Tue, Wed, Thu (office is located at 625 N Michigan Ave in Chicago, IL).

Qualifications Required:

• A bachelor's degree or the equivalent combination of education, training and experience;
• Strong writing skills;
• High level of organizational skills and attention to detail;
• Diligent and can work independently;
• Experience working with confidential information;
• Professionalism;
• Flexibility, adaptability in a fast paced environment.

Software Required:

• MS Office suite 2013 (Word, Excel, PowerPoint, Outlook).

In addition to salary, this temporary position is eligible for paid time off and paid sick time in accordance with Northwestern University policies. This position is not eligible for other benefits offered to regular staff positions.

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.