Temporary Program Coordinator, Career Strategy

University of Pennsylvania; Philadelphia (Philadelphia County); Hybrid; USD 11,000 - 34,000; Full time

Job summary

University of Pennsylvania Carey Law School is seeking a Temporary Program Coordinator to support the Office of Career Strategy. This hybrid, temporary full-time role partners with the Associate Dean for Career Strategy and an Administrative Coordinator to ensure smooth office operations and strong student and employer engagement.

The Program Coordinator will manage job postings, employer events, fellowship processes, and academic job search support while supervising student workers and

Qualifications

• High School diploma or GED required, with 2-5 years experience.
• College degree and higher education experience preferred.
• Experience with law students and law career strategy preferred.

Responsibilities

• Manage the Penn Carey Law job posting and employer event posting process and maintain the online job and employer event bank, ensuring timeliness, consistency, accuracy, and compliance.
• Post jobs and events on behalf of employers and approve employer posted jobs and events in the Penn Carey Law online job bank, ensuring timeliness, consistency, accuracy, and compliance with recruiting and nondiscrimination policies.
• Maintain updated employer contacts in the online database and approve new employer registrations
• Communicate with employers regarding their open positions and job posting options and needs.
• Prepare and deliver resume collection packets to employers.
• Supervise and train undergraduate work study students and graduate interns on job and employer event posting duties.
• Assist with the public interest fellowship process and provide support for public sector and international programs and services.
• Provide administrative support for the public interest fellowship program, including drafting award letters and preparing and processing invoices.
• Coordinate with fellowship placement organizations and Business Affairs to track and ensure timely and accurate payment of fellowship funds.
• Assist with public sector and international programming, projects, and services, including the Public Interest Public Service job fair managed in collaboration with the GPALS consortium.
• Assist in the development and delivery of OCS student programs and services.
• Assist as assigned with design and production of program resources, including, e.g., power point presentations, resource guides, handouts, webinars, and video tutorials, as well as the communications to students to promote such events.
• Assist in hosting assigned educational programs such as professionalism programming, Practice Area Fairs, etc., virtual and in-person. Contribute systems and on-site support for all events.
• Provide administrative support for OCS-sponsored recruiting programs
• With Associate Director for Recruiting Programs and Employer Relations and the Administrative Coordinator, provide administrative support for OCS recruiting programs (private and public sector) including helping with registration, interview scheduling, document management, and managing virtual interview technology.
• Field tech-related, administrative, and logistical questions from employers and students.
• Assist with day-of recruiting program needs.
• Provide administrative support for the clerkship application and academic job search process.
• With the clerkship advising team, evaluate and execute processes and systems used to provide comprehensive application support to students and alumni.
• Recommend and implement changes to the processes, as appropriate.
• Manage student and alumni application processes, including formal application programs, for approximately 150 applicants annually, including, but not limited to printing applications, recommendations, and mailing labels, creating email versions of faculty letters, and uploading faculty letters to OSCAR.
• Provide support for academic job search and application process.
• Maintain, organize, and update OCS databases, online resources, and electronic organizational systems.
• Design, edit, and update the OCS website in collaboration with the PCL Communications Department.
• Maintain and organize the OCS SharePoint site.
• Develop and maintain OCS Canvas courses.
• Develop and update employer databases.
• Welcome students and visitors to the OCS Office.
• With the Administrative Coordinator, serve as a first representative to students, employers, and other OCS guests by providing a welcoming and responsive assistance to those entering the office.
• Assist students with basic questions regarding events and resources. Schedule appointments with counselors as needed.
• Serve as additional support during busy seasons to ensure general office emails are routed appropriately and receive timely responses.
• Other duties as assigned
• Qualifications: EDUCATION/EXPERIENCE: A High School diploma or GED and two to five years of experience are required; a college degree and experience in higher education are strongly preferred.
• PROVEN ABILITY TO: manage a host of competing demands at once. Must demonstrate an ability to devise and implement systems that create efficiencies and accuracy. Experience in and ability to provide a welcoming and helpful environment to students and visitors to the OCS Office as well as experience in personnel matters. Knowledge of currently used systems (FloRecruit, Canvas, Canva, website maintenance software, Microsoft Office suite) helpful.

Skills

Strong organizational skills

Communication skills

Customer service

Education

High School diploma or GED

Two to five years of experience

College degree preferred

Tools

FloRecruit

Canvas

Canva

Website maintenance software

Microsoft Office

Job description

University of Pennsylvania Carey Law School is seeking a Temporary Program Coordinator to support the Office of Career Strategy. This hybrid, temporary full-time role partners with the Associate Dean for Career Strategy and an Administrative Coordinator to ensure smooth office operations and strong student and employer engagement.

The Program Coordinator will manage job postings, employer events, fellowship processes, and academic job search support while supervising student workers and