Temporary Program Assistant 3

Northwestern University; Evanston (IL); On-site; USD 26,139 - 37,229; Part time

Benefits offered by this job

Paid time off

Paid sick time

Job summary

Northwestern University is looking for a temporary Part-time Program Assistant 3 for the Evanston campus. This role focuses on coordinating administrative processes, handling correspondence, and managing events.

The ideal candidate will have a high school diploma and four years of relevant experience in administrative support. Knowledge of word processing, spreadsheet, email, and database software is essential.

This position also offers paid time off and sick time, although it does not include other benefits for regular staff.

Qualifications

• Minimum 4 years of administrative support experience required.
• High school diploma or equivalent necessary.
• Competency in word processing, spreadsheets, and email software essential.

Responsibilities

• Coordinates administrative processes and responds to business matters.
• Independently composes correspondence and maintains databases.
• Handles HR actions and oversees onboarding processes.
• Manages event coordination and travel arrangements.

Skills

Intermediate knowledge of word processing

Intermediate knowledge of spreadsheet software

Intermediate knowledge of email systems

Intermediate knowledge of database software

Education

High school diploma or equivalent

4 years of administrative support or relevant experience

Job description

Department: Temp Center
Salary/Grade: TMP/01
Position: Temporary Program Assistant 3
Hours: Part-time, 20 hours per week, M-F
Pay: $23.00 per hour
Campus: Evanston
Approximate start date: 6/15/2026
Approximate end date: 12/11/2026

Northwestern University is seeking a temporary Part‑time Program Assistant 3 for the Evanston campus.

Temporary Job Description

Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.

Specific Responsibilities

Documents & Databases

• Independently responds to and composes correspondence.
• Creates and maintains standard spreadsheets and/or databases.
• Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
• Determines format, elements, trends, etc.

Website

• Maintains websites and/or blogs.
• Creates new web pages and/or updates standard information/data within the application's content management program.

Accounting

• Approves appropriate expenses, purchases and reimbursements per budget.
• Creates and maintains financial records.
• Prepares forms.
• Verifies appropriateness and accuracy of charges.
• Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
• Updates financial transaction spreadsheets and databases.
• Generates summary reports and statistics.
• Processes routine payroll actions.
• Maintains accounting balances for grants/contracts.

Human Resources

• Initiates full range of HR actions such as new employee dept orientation.
• Resolves hiring, termination, etc. processing problems.
• Drafts job descriptions.
• Explains HR procedures.

Coordination

• Manages supervisor's and/or dept calendar.
• Manages registration and travel.
• Organizes and coordinates events which may include creating timelines.
• Collects agenda items and background materials.
• Creates registrant profiles.
• Coordinates complex itineraries involving domestic and/or international travel, etc.
• Prepares annual event, conference and/or meeting budget.
• Verifies invoices and expense reports; and/or reconciles to budget.

Contacts

• Screens and prioritizes incoming calls.
• Responds to inquiries.
• Provides basic interpretation of policies and procedures.
• Researches information to resolve problems or issues.

Student Services

• Provides a variety of administrative support for student services such as recruitment; admissions; applications; curriculum; program evaluation.
• Recommends alternatives for course requirements.
• Reviews administrative processes and procedures regarding student services and recommends changes.

Supervision

• Coordinates work of receptionists, program assistants, temporary/work-study students, secretaries, research/clerical assistants, interns, etc.

Minimum Qualifications

• A high school diploma or equivalent required.
• 4 years of administrative support or other relevant experience required.

Minimum Competencies

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.

In addition to salary, this temporary position is eligible for paid time off and paid sick time in accordance with Northwestern University policies. This position is not eligible for other benefits offered to regular staff positions.

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.