Temporary Business Administrator 2

Northwestern University; Evanston (IL); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Paid sick time

Job summary

Northwestern University in Evanston is seeking a temporary Business Administrator 2 to support department operations, budgets, and facilities coordination on a full-time basis. The role emphasizes accuracy, timely communication, and cross-department collaboration.

Responsibilities include processing invoices, managing events and space planning, and ensuring smooth administration for faculty and staff, with a start around 3/16/2026 and end by 8/31/2026.

Qualifications

• Bachelor's or higher in business, accounting, or related field.
• 4 years' administrative experience including budgets, finance, grants, facilities, or HR.

Responsibilities

• Uses advanced knowledge and judgment to complete project-oriented work and solve complex problems.
• Ensures prompt payment of invoices and researches errors or delays.
• Level I & II NU Financials approver.
• Produces, edits, and distributes communications and presentations.
• Manages website updates and ensures timely information.
• Plans numerous events throughout the year with complete logistics.
• Monitors facilities conditions and directs requests to Facilities Management.
• Works with management to assign staff/faculty space and furniture needs.
• Coordinates setup of furniture, data, and phone lines.
• Recommends improvements to administrative operations to optimize revenue use.

Skills

Communication

Judgment & detail

Adaptability

Initiative

MS Office

Education

Bachelor's degree in business/accounting/related

Tools

Microsoft Excel

PowerPoint

Job description

Department: Temp Center

Salary/Grade: TMP/01

Position: Temporary Business Administrator 2

Hours: This is a full-time position (40 hours per week; 8:30 am-5 pm)

Pay: $33.00 per hour

Campus: Evanston

Approximate start date: 3/16/2026

Approximate end date: 8/31/2026

Northwestern University is seeking a temporary Business Administrator 2.

Specific Responsibilities

• Uses some judgment to adapt an advanced knowledge of skills, methods, practices, policies &/or procedures & a moderate degree of innovation, analysis & reasoning to complete work that is somewhat project-oriented & involves some complex problems &/or decisions.
• Ensures prompt payment of invoices, researching errors/delayed transactions.
• Level I & II NU Financials approver.
• Produces, edits, and distributes communications and presentations.
• Manages website, assuring updates are made in a timely manner.
• Plans numerous special events throughout the year, ensuring all logistics are complete.
• Monitors area facilities conditions & directs requests to Facilities Management using FAMIS.
• Works with management to assign staff &/or faculty space, including appropriate FM refresh/renovation & furniture purchase.
• Coordinates setup of furniture, data & phone lines.
• Recommends changes & improvements to administrative operations to ensure most effective & efficient use of revenue streams for faculty & staff recruitment, program development, research expansions, space planning, etc.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.
• 4 years' administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Excellent written/verbal communication and interpersonal skills with the ability to interact with a variety of internal and external constituents; writes in a clear and well-organized manner.
• Must demonstrate good judgment and strong attention to detail and timelines; the ability to manage, organize, and prioritize simultaneous tasks.
• Must be able to adapt to changing priorities and adjust projects and tasks to meet different situations.
• Takes initiative to improve project results and to problem-solve; anticipates and plans for potential tasks needed.
• Intermediate knowledge of Microsoft Office Suite, including Excel and PowerPoint.

In addition to salary, this temporary position is eligible for paid time off and paid sick time in accordance with Northwestern University policies. This position is not eligible for other benefits offered to regular staff positions.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.