Temporary People Services Admin

New Flyer; Saint Cloud (MN); On-site; USD 33,000 - 47,000; Full time

Job summary

New Flyer in Saint Cloud, MN seeks an HR Administrative Assistant to provide front-line People Services support. You will handle Time & Attendance, support hourly recruitment, maintain HR forms, and assist with new hire onboarding and roundtable activities.

The role includes preparing employee reviews, supporting payroll backups, and responding to internal HR inquiries. This is a hands-on clerical HR position within the Human Resources team.

Responsibilities

• Time & Attendance management and reporting to HR.
• Track attendance points and issue discipline forms to supervision.
• Receive, file, and distribute HR correspondence; maintain HR forms.
• Assist with hourly recruiting and reference checks as needed.
• Manage Employee Service Award Program.
• Prepare new hire forms and orientation packets; ensure policies are current.
• Coordinate roundtable data and invitations; track attendance.
• Back-up HR Payroll Coordinator duties as needed.

Job description

New Flyer is North America's heavy-duty transit bus leader and offers the most advanced product line under the Xcelsior® and Xcelsior CHARGE® brands. It also offers infrastructure development through NFI Infrastructure Solutions™, a service dedicated to providing safe, sustainable, and reliable charging and mobility solutions. Further information is available at www.newflyer.com.

Reporting to the Human Resources Manager, this position is responsible to assist and Provide People Services administrative support and act as a front-line management contact and partner to employees and management in the areas of attendance tracking, assist with hourly recruitment and selection, policy and procedures and any other HR administrative duties.

ESSENTIAL FUNCTIONS:

1. 1. Responsible for Time & Attendance management along with daily and weekly reporting.
2. 2. Track attendance points. Compose and distribute attendance related discipline forms to supervision.
3. 3. Receive, prepare, compose, sort, distribute and copy HR correspondence from HR internal mailbox, materials, faxes, legal requests and mail. Maintain HR forms and information stations.
4. 4. Assist with hourly recruiting and reference checks as needed.
5. 6. Manage Employee Service Award Program.
6. 7. Compile and maintain all new hire forms and orientation packets for all new employees. Ensure policies are current and updated.
7. 8. Compile round table data, send out roundtable meeting invites and track participants.
8. 9. Act as back-up and cover breaks and lunches to the Executive Assistant/Front Desk.
9. 10. Prepare, distribute and track all hourly employee reviews and new employee reviews and checklists.
10. 11. Prepare, distribute and track new hire 30 day feedback surveys.
11. 12. Serve as back up to Human Resources Payroll Coordinator.
12. 13. Manage Best Bus Gear employee purchase program for St. Cloud facility.
13. 14. Assist and respond to internal inquiries and forward to appropriate HR team member for follow up.
14. 15. Assign and maintain log of employee lockers.
15. 16. Post social committee minutes, retirements, service awards, events and cafeteria menus on Ibus.
16. 17. Responsible for filing confidential documents into the Employee Personnel files.
17. 18. Other duties as assigned.

• Salary: $28.86 per hour