Temporary Part-Time Office Assistant

Walnut Creek Presbyterian Church; Walnut Creek (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

Walnut Creek Presbyterian Church in Walnut Creek, CA is seeking a Temporary Part-Time Office Assistant to provide administrative and front-office support during a staff leave. This role reports to the Executive Director of Operations and supports Operations Team with day-to-day coordination, communications, purchasing, meeting support, and general admin tasks.

The ideal candidate is highly organized, detail-oriented, proactive, and able to work both independently and as part of a team.

Qualifications

• 1–3 years of administrative, office, or similar support experience preferred.
• Highly organized and detail-oriented.
• Proactive and able to identify routine needs and follow through.
• Able to prioritize and manage multiple tasks.
• Comfortable working independently while also functioning as part of a team.
• Clear and professional verbal and written communication.
• Proficiency with Microsoft Office and/or Google Workspace.
• Comfortable learning church databases, administrative systems, and other office technology.
• Experience in a church, nonprofit, or ministry environment is a plus.

Responsibilities

• Office & Administrative Support: front office operations and supplies.
• Meeting & Communication Support: take notes and calendar updates.
• Financial & Recordkeeping Support: reimbursements, invoices, and receipts.
• Staff & Ministry Support: coordinate staff celebrations and event logistics.

Skills

Administrative support

Organized

Proactive

Multi-tasking

Independent yet team player

Clear communication

Microsoft Office

Google Workspace

Church databases

Nonprofit experience

Tools

Microsoft Office

Google Workspace

Church databases

Job description

Temporary Part-Time Office Assistant

Overview

The Temporary Part-Time Office Assistant provides administrative and front-office support to help WCPC operations run smoothly during a temporary staff leave. This position supports the Executive Director of Operations and Operations Team by assisting with day-to-day office coordination, communication, purchasing, meeting support, and other administrative tasks.

The ideal candidate is organized, flexible, detail-oriented, and comfortable taking ownership of routine administrative responsibilities. This is a temporary position intended to provide additional operational capacity from October 2026 through April 2027.

Key Responsibilities

• Office & Administrative Support
  • Help ensure the front office operates smoothly and daily office needs are met.
  • Check in with and provide support to Front Desk Volunteers.
  • Monitor the general information email and ensure messages are routed appropriately.
  • Check the invoice email and forward invoices to the appropriate staff or department.
  • Assist with incoming mail and general office correspondence as needed.
  • Order and maintain office supplies, snacks, toner, and other routine supplies.
  • Communicate office closures and holidays and assist with related signage and calendar updates.
  • Assist the Executive Director of Operations with administrative projects as assigned.
• Meeting & Communication Support
  • Take notes during designated staff meetings and distribute cascading communication.
  • Update upcoming events and calendar information for Operations meetings.
  • Assist with meeting preparation and basic meeting logistics as needed.
• Financial & Recordkeeping Support
  • Complete designated monthly credit-card reconciliations and organize supporting receipts.
  • Assist with routine invoice and vendor administration.
  • Prepare and send first- and second-time giver letters as assigned.
  • Maintain organized administrative records related to assigned responsibilities
• Staff & Ministry Support
  • Coordinate staff birthday cards, treats, and other routine staff recognition.
  • Assist with designated ministry hospitality and supply needs.
  • Support monthly staff lunches, meetings, church events, and seasonal activities.
  • Help coordinate assigned event or retreat administrative details.
  • Perform other administrative duties as requested.

Expectation of adherence to the WCPC staff values

• Character- Exercises the fruit of the spirit
• Competency - Possesses skill and passion for the work
• Capacity - Has the integrity to work hard without under/over working
• Chemistry - Gets along with and genuinely loves being around the staff team
• Culture - Recognizes that creating and cultivating healthy staff culture is crucial

Desired Background & Skill Set

• 1–3 years of administrative, office, or similar support experience preferred.
• Highly organized and detail-oriented.
• Proactive and able to identify routine needs and follow through.
• Able to prioritize and manage multiple tasks.
• Comfortable working independently while also functioning as part of a team.
• Clear and professional verbal and written communication.
• Proficiency with Microsoft Office and/or Google Workspace.
• Comfortable learning church databases, administrative systems, and other office technology.
• Experience in a church, nonprofit, or ministry environment is a plus.

Works with: Executive Director of Operations, Lead Pastor, Finance Manager and Communications Team.

Reports to: Executive Director of Operations

Hours: 5 hours per day 20 -25 hours week.

Schedule: Sunday 8:30 -1:30, Monday - Thursday 9:00-2:00pm

This is a temporary, part-time position anticipated to run from October 2026 through April 2027.

Hire contingent on passing Livescan fingerprinting