Temporary Operations & HR Specialist

SCRAP Creative Reuse; Portland (OR); Remote; USD 40,000 - 60,000; Part time

Job summary

An established industry player is looking for a Part-Time Operations & HR Specialist to enhance their dynamic team. This role offers a flexible schedule and the opportunity to work remotely while contributing to vital administrative and HR functions. You will support the Chief Executive and ensure smooth operations across the organization. Your responsibilities will include coordinating communications, managing recruitment processes, and fostering a positive workplace culture. If you are passionate about supporting a mission-driven organization and have a knack for organization and communication, this role is perfect for you.

Qualifications

• 2+ years of experience in administrative or HR support roles.
• Strong organizational and communication skills are essential.

Responsibilities

• Provide administrative support to the Chief Executive and staff.
• Oversee recruitment, onboarding, and offboarding processes.
• Ensure compliance with labor laws and workplace safety regulations.

Skills

Verbal Communication

Written Communication

Organizational Skills

Attention to Detail

Interpersonal Skills

Customer Service

Task Management

Confidentiality

Education

Associate Degree

Bachelor's Degree

Tools

Microsoft Office Suite

Multimedia Training Platforms

Job description

We are seeking a Part-Time Operations & HR Specialist to join our organization with a flexible schedule of 25-30 hours per week on a temporary 1 year agreement. This is mostly a remote position however we prefer you are in Portland, Oregon or Richmond, Virginia.

Reports to: Chief Executive
Direct Reports/Supervisory Responsibilities: None

JOB SUMMARY

The Operations & HR Specialistprovides administrative, operational, and HR support across the organization. They assist with maintaining organizational systems, supporting employee onboarding and recordkeeping, coordinating internal communications, and helping ensure smooth day-to-day operations. Working closely with the Chief Executive, they help uphold office procedures, support compliance and reporting processes, and streamline internal workflows across departments.

Duties and Responsibilities include, but are not limited to:

Administration and Executive Support:

• Executive Support: Provide administrative assistance to the Chief Executive and senior staff, including scheduling, document preparation, and internal communications.
• Internal Communications: Coordinate monthly bulletins, staff memos, and project updates to ensure clear communication across the organization.
• Reporting and Data Management: Prepare reports and compile data for internal use, Board updates, and grant reporting.
• Administrative Operations: Assist in developing and improving workflows, procedures, and office systems for greater efficiency.
• Meeting and Event Coordination: Manage scheduling, programming, and logistics for SCRAP virtual summit all-staff meetings and staff training.
• Project Management: Research and implement special projects and cross-departmental initiatives as assigned.

Human Resources:

• Strategic Workforce Planning: Align HR strategies with SCRAP’s goals to address workforce needs and support future growth.
• Recruitment and Talent Management: Oversee recruitment, hiring, onboarding, and offboarding processes to ensure smooth transitions for all staff members.
• Privacy - TermsPayroll, Compensation, Benefits, and Employee Records: Administer bi-weekly payroll, manage employee benefits, and ensure competitive compensation programs.
• Health, Safety, and Compliance: Ensure compliance with labor laws and workplace safety regulations across all sites.
• Employee Development: Implement training and development programs to enhance employee skills and foster professional growth.
• HR Operations: Manage HR functions to ensure efficient processes and a positive organizational culture.
• Employee Relations: Address workplace issues and foster positive relationships among team members.
• Performance Management: Oversee performance evaluation processes, providing feedback and guidance for staff growth.
• Career & Succession Planning: Support staff in their career development and ensure succession planning for leadership roles.
• Company Culture: Promote a positive, inclusive, and engaging work environment.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines effectively.
• Strong interpersonal and customer service skills.
• Proficiency with Microsoft Office Suite or similar software.
• Adept with a variety of multimedia training platforms and methods.
• Ability to handle confidential information with discretion and professionalism.

Education and Experience:

• Associate or Bachelor's Degree preferred.
• Two years of experience in administrative, operations, or human resources support roles.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Qualities

• A passion for SCRAP’s mission and a personal commitment to a lifestyle that values reuse and waste reduction
• Exceptional team player
• Good independent judgment and problem-solving skills
• Highly organized, time efficient and reliable
• Adaptable and comfortable working in a dynamic, evolving nonprofit environment

Expectations of all SCRAP Staff

• Work as part of a team with other staff, programs, volunteers and Board of Directors to fulfill SCRAP’s mission
• Communicate effectively and focus on good stakeholder relations
• Stay current with the environmental services community and sources of information and referrals
• Stay current with developments in recycling and reuse, including legislation and availability of recyclable materials markets
• With other staff, be an ambassador for SCRAP Creative Reuse in the national community

SCRAP does not discriminate in opportunities or practices because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or any other status protected by law. SCRAP is dedicated to the goal of building a culturally diverse and multicultural environment and strongly encourages applications from people of color.