Temporary Operations & Admin Coordinator

firstonsiteus; Nashville (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

First Onsite is seeking a Business Operations Administrator in Nashville to streamline processes, maintain clear cross-team communication, and ensure day-to-day operations run smoothly—from initiating to closing claims and jobs.

You will submit vendor invoices, enter POs into systems like BOLT and CLAIMTRAK, and join production meetings to discuss job progress and budgets. Bilingual Spanish/English is preferred.

Qualifications

• At least 1 year in a fast-paced administrative role with Excel, PowerPoint, and job management systems.
• Strong organizational, problem-solving, and communication abilities with multitasking.
• Ability to compile, analyze, and extract data from diverse sources.
• Knowledge of the insurance restoration industry and project tracking software preferred.
• Bilingual in Spanish and English required.

Responsibilities

• Collaborate with operations teams to improve internal processes and maintain consistency across business units.
• Manage the full lifecycle of claims and job processes, from initiation to closure, ensuring timely file handling and updates.
• Partner with the finance team on vendor invoices, purchase orders, and job budgets, ensuring accuracy and timely reconciliation.
• Participate in production meetings for project updates and job progress, and manage job setup in systems.
• Set up new vendors, process invoices, and handle payments, ensuring proper documentation and communication with vendors.
• Assist with collections and manage third-party administrators (TPAs) and portals.
• Travel may be required.

Skills

Excel

PowerPoint

Job management systems

Organizational skills

Communication

Problem-solving

Tools

BOLT

CLAIMTRAK

Job description

First Onsite is seeking a Business Operations Administrator in Nashville to streamline processes, maintain clear cross-team communication, and ensure day-to-day operations run smoothly—from initiating to closing claims and jobs.

You will submit vendor invoices, enter POs into systems like BOLT and CLAIMTRAK, and join production meetings to discuss job progress and budgets. Bilingual Spanish/English is preferred.