Temporary Office Admin - Non Exempt

Doral International; Miami (FL); On-site; USD 22,000 - 26,000; Full time

Job summary

Doral International in Miami is recruiting a Temporary Office Administrator (Non Exempt) to help run daily school office operations. You will support the Principal, manage calendars, handle correspondence, and coordinate meetings, ensuring smooth administrative workflows in a school setting.

The role is hourly, with a wage of $16.00 to $19.00 per hour. It offers exposure to important campus administration duties and the chance to contribute to board meeting prep and ongoing office tasks.

Responsibilities

• Create and forward weekly Look Ahead to the Principal
• Provide secretarial support to Principal
• Maintain the principal's schedule
• Assist Administrative team
• Record messages to the Principal and keep log
• Schedule meetings and appointments
• Sort and deliver mail for the Principal
• Check Principal voice mail regularly
• Maintain filing of documentation, reports, correspondence
• Maintain faculty and phone lists
• Maintain substitute list and share with faculty
• Maintain school calendar
• Respond to information requests
• Date stamp incoming mail for Principal and AP
• Assist with teacher certification data in Excel
• Maintain filing system and confidential files
• Process Out-of-Field Waivers in Excel
• Prepare Board Meeting documentation
• Organize and set up for Board meetings led by the Principal
• Post mandatory Board meeting notices
• Train substitutes and coordinate them for teachers
• Handle club and field study paperwork
• Monitor Charter Tools for due items
• Assist with audit preparation
• Disseminate Leadership Team packet info to Administration
• Maintain Safety drill documents (Fire, lockdown, tornado)
• Maintain accident reports on students and staff
• Manage Teacher Lead Money program
• Fill in for Receptionist when needed
• Assist with Lunch duty scheduling
• Perform other duties as assigned by the Principal
• Maintain Emergency Management Plan information and Go Bag
• Assist with Impact Aid form and trainings
• Distribute school-wide email as approved by Principal
• Maintain inventory for office materials and orders
• Attend all staff meetings
• Prepare meeting agendas
• Take minutes and distribute for required meetings
• Attend Open Houses, Lottery and events

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Temporary Office Admin - Non Exempt

School Administration Miami, FL, US

6 days ago Requisition ID: 1745

Salary Range: $16.00 To $19.00 Hourly

Job Duties:

Daily Operations

• Create and forward weekly Look Ahead to the Principal
• Provides secretarial support to Principal
• Maintains all aspects of the principal's schedule
• Assists Administrative team
• Records messages to the Principal and keeps log of same
• Schedules meetings and appointments
• Sorts and delivers mail for the Principal
• Regularly checks Principal voice mail
• Assists Principal in keeping updated with filing of all documentation, reports, correspondence, etc.
• Maintains updated faculty list
• Maintains updated phone list
• Maintains up-to-date substitute list and provides same to faculty.
• Maintains school calendar
• Responds to requests for information
• Sorts and date stamps all incoming mail to Principal and Assistant Principal
• Assists with maintaining and processes teacher certification information in Excel format
• Maintains filing system as well as set of locked confidential files.
• Process Out-of-Field Waivers and documents same on Excel spreadsheet
• Prepare Board Meeting documentation
• Organizes and sets up for Board meetings and all meetings lead by the principal
• Posts mandatory notice for Board meetings
• Trains substitutes and coordinates them for teachers
• Handles club and field study paperwork and processing
• Monitors Charter Tools for monthly items that come due
• Assists with audit preparation
• Maintain and disseminate Leadership Team packet information to Administration
• Maintain and process safety drill documents (Fire drill, lockdown, tornado)
• Maintain accident reports on students and staff
• Manage Teacher Lead Money program
• Fill in for Receptionist when needed
• Lunch duty schedule when needed
• Various duties as assigned by the principal
• Maintain Emergency Management Plan information and "Go Bag"
• Assists with Impact Aid form and attends trainings
• Distributes school-wide email as approved by Principal
• Maintains inventory for office materials and orders as needed
• Mandatory attendance at all staff meetings
• Prepares meeting agendas
• Responsible for taking minutes and distributing same for all required meetings in a timely manner
• Mandatory attendance at all Open Houses, Lottery, and other similar events
• Welcomes visitors and arranges for their comfort and screens unexpected callers
• Performs such other tasks and assumes such other responsibilities as the principal may from assign time-to-time.