Temporary Legal Recruiting Assistant

Milbank LLP; New York (NY); On-site; USD 30,000 - 39,000; Part time

Job summary

Milbank LLP seeks a Temporary- Legal Recruiting Assistant to join the Legal Recruiting team in our New York office. You will support on-campus interviews, the Summer Associate program, and related events, handling logistics and communications with candidates and attorneys.

The role requires an organized, proactive self-starter who can navigate a fast-paced environment and collaborate with teams. Prior law firm recruiting exposure and strong written communication are a plus.

Qualifications

• Bachelor's degree required.
• 1-2 years’ related experience preferred.
• Must have computer skills in Word; Excel and PowerPoint a plus.
• Excellent interpersonal and team skills; strong organizational abilities.
• Ability to juggle multiple tasks with tight deadlines.
• Strong verbal and written communication skills.

Responsibilities

• Assist with on-campus interviews (OCI) registrations and interviewer materials.
• Track follow-up with candidates and lawyers.
• Assist with summer program onboarding, orientation, events, and logistics.
• Serve as summer program contact for practice groups and coordinate evaluations.
• Schedule interviews and distribute schedules; generate offer letters and emails.
• Organize on-campus outreach events and mock interviews for 1L students.
• Prepare reports for Recruiting Committee meetings and manage expenses.

Skills

Interpersonal skills

Team-player

Organizational skills

Attention to detail

Multitasking

Verbal communication

Written communication

Education

Bachelor's degree

Tools

viRecruit

FloRecruit

Word

Excel

PowerPoint

LawCruit

Job description

October/November - May

We are seeking a Temporary- Legal Recruiting Assistant to join our Legal Recruiting team in the New York office. They will work with the Legal Recruiting Team in all efforts relating to law student recruitment, and the Summer Associate program. We are seeking a candidate who can prioritize and handle multiple tasks in a fast-paced environment and has excellent written, organizational and communication skills with the ability to work quickly and accurately. The candidate will be a self-starter who takes initiative and is able to work independently and as part of a team.

Essential Duties & Responsibilities

• Assist with on-campus interviews (OCI), including but not limited to OCI registrations, interviewer identification and selection, interviewer materials preparation, and reception/dinner planning.
• Track follow-up with candidates and lawyers.
• Assist with all aspects of summer associate program including onboarding, orientation, and planning and attending all events. Arrange event logistics including transportation, invitations, tracking RSVPs and creating nametags.
• Serve as summer program contact for specific practice groups, maintaining evaluation files for the summer associates and working with practice group assignment and social coordinators to ensure positive summer associate experiences.
• Schedule callback interviews for summer associate candidates. Distribute interview schedules through viRecruit. Greet and escort candidates to interviews. Generate offer letters and decline emails.
• Assist with on-campus outreach to student organizations, including tracking, planning and attending events for first-year law students. Schedule mock interviews for 1L students.
• Assist with preparation of reports and materials for Recruiting Committee meetings.
• Process and track expense vouchers and invoices
• Review and organize the recruiting department email inbox.
• Enter resumes into viRecruit and generate follow-up correspondence as appropriate.
• Assist with lateral application interview scheduling and viRecruit updates as needed, and entering schedules for candidates into FloRecruit.
• Order and maintain giveaways for students and lawyers.
• Administrative support including arranging conference rooms and catering reservations and general filing.
• Other responsibilities as assigned.

Qualifications

• 1-2 years’ related experience preferred; experience working in a fast-paced law firm or professional services environment preferred.
• A 4 year college degree is required.
• Must have computer skills in Word. Knowledge of Excel, PowerPoint, FloRecruit and LawCruit/viRecruit a plus.
• Must have excellent interpersonal skills and be a strong team-player.
• Must have superior organizational skills and have strong attention to detail.
• Must be able to juggle multiple tasks with competing tight deadlines.
• Exhibit a high energy level and have a professional demeanor.
• Must have strong verbal and written communication skills.