Temporary HR Assistant

Florida International University; Miami (FL); On-site; USD 25,000 - 28,000; Full time

Job summary

Florida International University is seeking a Temporary HR Assistant to support the Associate Director of HR for Student Affairs on a variety of HR processing and training matters. The role involves coordinating schedules, handling HR transactions, and ensuring compliance with university policies.

Ideal applicants will have a high school diploma, two years of relevant experience, and familiarity with PeopleSoft.

Qualifications

• High school diploma and two years of experience in HR or related area.
• Experience with HR processing and scheduling tasks.

Responsibilities

• Oversees calendar and scheduling for the Associate Director of HR for Student Affairs.
• Disseminates briefings to ensure fluid communications.
• Assist in handling student workers, OPS, FWS, and POI HR processes.
• Advise on POI requests for all units before submission.
• Provide HR assistance to departments on personnel transactions.
• Post student job openings and manage offers for OPS and FWS; process GA contracts.

Skills

Scheduling

HR processing

Communication

Education

High school diploma

Business or Human Resources degree preferred

Tools

PeopleSoft

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Student Affairs Vice Presidents Office Department is currently seeking a Temporary HR Assistant to join their team of professionals. This position provides direct support to the Associate Director of HR for Student Affairs on various division wide HR processing and training matters.

Duties Include

• Oversees calendar and scheduling of meetings for the Associate Director of HR for Student Affairs. Disseminates briefings to ensure fluid communications.
• Disseminates briefings to ensure fluid communications.
• Assist in handling the student assistant, OPS temporary, Federal Work-Study (FWS) employees, and unpaid Person of Interest (POI) HR processes.
• Advises on Person of Interest (POI) requests for all units prior to their submission.
• Provides HR assistance to departments throughout the division regarding personnel transactions.
• Assists functional units with posting student job openings and creating student job offer requests, as well as submit requests to post and hire OPS Temporary and FWS, as needed.
• Assists with Graduate Assistantship (GA) contract management, entering new contracts, updating/superseding contracts.
• Maintains the index and GA contract employment agreements. Works with departments on all aspects of graduate assistantships.
• Reviews valid and legible work authorization documents submitted in the I-9/E-Verify system to coordinate scheduling Student, FWS, and Temporary candidates for I-9 verification and E-Verify or sending to HR Service Center as applicable.
• Assists functional units with submitting change requests for student, OPS temporary, and FWS for various actions including but not limited to, change in allocations, reactivations, pay actions, job end date extensions, changes in supervisor, and terminations.
• Maintains the time-limited appointment report and follows up with the appropriate parties to extend and/or separate employment for OPS temporary employees.
• Interprets HR policies and procedures throughout the division to ensure compliance with University, State, and federal regulations. Advises units regarding the adherence to policies and procedures and regulatory compliance as related to HR matters.
• Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties.

Minimum Qualifications

High school diploma and two (2) years of experience in area of responsibility.

Desired Qualifications

• Degree in Business or Human Resources preferred.
• Experience working in a Human Resources Department, preferably in a higher education setting.
• Experience working with PeopleSoft.

Job Category

Temporary

Temporary Disclosure

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement). Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part. Upon completing an assignment, employees may apply for a position on FIU Careers.

Work Schedule

• Monday-Friday
• Begin time: 8:30 AM
• End time: 5:00 PM
• Up to 40 hours a week
• 1-year or less

Advertised Salary

$18.00-$20.00 per hour

Pre-Employment Requirements

Criminal Background Check

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affi… All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.