Temporary Administrative Support 6-month POOL (BBC)

Florida International University; Miami (FL); On-site; USD 19,000 - 28,000; Part time

Job summary

A major educational institution in Miami is seeking a Temporary Administrative Support to assist with various clerical functions. This entry-level role includes handling phones, scheduling, and document preparation. Candidates should have strong teamwork skills and proficiency in Microsoft Office. Qualifications may vary depending on the specific role assigned, requiring a high school diploma or higher. The position is temporary, lasting no more than 6 months, and allows employees to apply for permanent positions within the university.

Qualifications

• Ability to perform clerical and administrative tasks efficiently.
• Must handle sensitive information with discretion.
• Comfortable working with diverse populations and in varied tasks.
• Ability to take direction and work independently.
• Maintain confidentiality with highly sensitive information.
• Additional experience, education and/or certification may be required.

Responsibilities

• Provide clerical support to the department.
• Answer and route telephone calls.
• Assist with appointments and meetings.
• Sort and distribute mail.
• Schedules appointments and meetings; assists with travel.
• Assists with basic event operations when needed.
• Sorts and distributes mail.
• Maintains inventory of office supplies.
• Maintains and updates basic databases.

Skills

Ability to work in a team setting

Proficiency with Microsoft Office Suites

Ability to take direction and work independently

Ability to maintain confidentiality

Education

High School Diploma or GED

Bachelor's degree

Master's degree or Doctoral degree as applicable

Doctoral degree

Job description

Temporary Administrative Support 6-month POOL (BBC)

Join to apply for the Temporary Administrative Support 6-month POOL (BBC) role at Florida International University

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

FIU has Administrative positions that may become available in the future within one of the University departments on the Biscayne Bay Campus, FIU @ I-75, Metropolitan Center, or any other satellite campuses on a short term, temporary basis (no more than 6 months or less). The Candidate will support the temporary staffing needs of the units performing a wide variety of administrative support functions as applicable to assigned programs.

Duties May Include

• Provides clerical and administrative support to an office/department/center. Assists with the day to day operational activities of the office/department/center.
• Performs front desk duties such as answers and routes telephone calls, handles customer inquiries, and redirects, as necessary.
• Resolves routine problems using pre-existing guidelines and procedures.
• Performs general routine clerical tasks, such as preparing routine documents, basic correspondence from templates, or existing form letters.
• Schedules appointments and meetings. Assists with travel arrangements.
• Assists with basic event operations, as needed.
• Sorts and distributes mail.
• Maintains inventory of office supplies.
• Maintains and updates basic databases.

Job Category

Temporary

Desired Qualifications

• Ability to work in a team setting.
• Proficiency with Microsoft Office Suites.
• Ability to take direction and work independently as needed.
• Ability to maintain confidentiality when dealing with highly sensitive information.
• Additional experience, education and/or related certification and licensure may also be required from each department.

Minimum Qualifications

Dependent on the specific position, it may require a High School Diploma or GED, Bachlelor's degree, Master's degree, or Doctoral degree and a specific number of years of experience and/or certifications.

Work Schedule

General University hours are Monday through Friday, 8:30AM - 5:00PM, however may vary depending on department needs.

Advertised Salary

Dependent on the pay range for the specific position.

Pre-Employment Requirements

• Criminal Background Check
• Other pre-employment check may apply depending on specific job duties.
• For more information, please reference Background Check Requirement Policy #1710.257.

Temporary Disclosure

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement). Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part. Upon completing an assignment, employees may apply for a position on FIU Careers.

How To Apply

Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

Current Employee As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Aff... [contact information omitted for brevity]

Seniority level

Entry level

Employment type

Temporary

Job function

Administrative

Higher Education