Temporary Administrative Assistant

FIU Foundation; Miami (FL); On-site; USD 48,712,000 - 50,971,000; Full time

Job summary

FIU Foundation is seeking a Temporary Administrative Assistant in Miami to support the Development Administration Department. You will perform clerical duties, manage calls and emails, and assist with data entry and donor information tracking.

The role operates Monday–Friday, 8:30 AM to 5:00 PM, paying $17.00 per hour. This temporary position offers exposure to a university development environment in a fast-paced setting.

Qualifications

• High School Diploma or GED and 2 years of experience.

Responsibilities

• Provides clerical and administrative support to FIU Foundation Development Administration Department.
• Answers and routes telephone calls and emails; handles inquiries and redirects as necessary.
• Assists with printing, scanning, shredding and filing documents.
• Maintains supply inventory; orders new supplies and prepares for meetings.
• Assists with creating spreadsheets and tracks information; supports donor database inquiries.

Skills

2 years experience

Education

High School Diploma or GED

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Development Department is currently seeking a Temporary Administrative Assistant to join their team of professionals.

Duties Include

• Under direct supervision, provides clerical and administrative support to the FIU Foundation Development Administration Department. Assists with the day-to-day operations.
• Provides clerical and administrative support to the Development Administration Department.
• Answer and route telephone calls, emails, handle inquiries and redirects when necessary.
• Assist with printing, scanning, shredding and filing of documents.
• Performs routine clerical tasks such as checking supply inventory, ordering new supplies, meeting preparations, etc.
• Assists with creating spreadsheets and manage the tracking of information.
• Assists with requests that involve exploration of donor database information and funding sources available to the university.

Minimum Qualifications

High School Diploma or GED and 2 years of experience; OR an equivalent combination of relevant education and/or experience.

Job Category

Temporary

Temporary Disclosure

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement). Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part. Upon completing an assignment, employees may apply for a position on FIU Careers.

Work Schedule

• Monday-Friday
• 8:30 AM to 5:00 PM

Advertised Salary

• $17.00 per hour.

Pre-Employment Requirements

Criminal Background Check

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.