Temporary HR Administrative Assistant Needed in Portland!! 842320

Bonney Staffing; Portland (ME); On-site; USD 34,000 - 36,000; Full time

Job summary

Bonney Staffing seeks a Temporary HR Administrative Assistant in Portland, ME for a 7-week assignment from November to December. You will digitize records, organize documents, and support a Senior HR Generalist with HR projects, benefiting from a collaborative, friendly team environment.

Key tasks include scanning and organizing files, updating spreadsheets, processing forms, and managing routine HR inquiries.

Qualifications

• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Experience with Google Workspace and Excel.
• Ability to manage sensitive information and maintain confidentiality.
• Team-oriented and proactive approach.

Responsibilities

• Turn paper into digital: Scan, upload, rename, and organize employee files so everything is easy to find.
• Sort and prepare employee benefits documents for upcoming system updates.
• Keep spreadsheets in shape: Enter information, update tracking sheets, and work with Microsoft Excel.
• Help with HR paperwork: Process forms and documentation related to employee leave and state compliance requirements.
• Keep communication flowing: Monitor the HR inbox, respond to routine questions, and direct more complex requests to the appropriate person.
• P itch in where needed: Support daily administrative tasks and special projects as they come up.

Skills

Organized

Detail-oriented

Google Workspace

Microsoft Excel

Communication

Confidentiality

Team player

Education

High school diploma or equivalent

Tools

ADP Workforce Now

Job description

Temporary Human Resources Administrative Assistant Needed in Portland!Job Title: Temporary HR Administrative AssistantShift / Schedule/Days: Monday – Friday, 8:00 AM – 4:30 PMStart Date: November 2ndDuration: 7 Weeks (November 2, 2026 – December 18, 2026)Pay Ranges: $25-$26Temporary HR Projects & Administrative Assistant7-Week Assignment | Hands-On Experience | Friendly Team EnvironmentLove getting organized, checking things off your to-do list, and making life easier for a team?We’re looking for a dependable, detail-oriented HR Projects & Administrative Assistant to jump in and help keep things running smoothly during a 7-week temporary assignment!Working side by side with a Senior HR Generalist, you’ll help organize important employee records, digitize paperwork, update spreadsheets, and support a variety of HR projects. If you’re comfortable with computers, enjoy keeping things organized, and can pick up new processes quickly, this could be a great fit!You’ll be joining a friendly, close-knit office where teamwork matters, questions are welcome, and a good sense of humor is always appreciated.What You'll Be DoingTurn paper into digital: Scan, upload, rename, and organize employee files so everything is easy to find.Get organized: Sort and prepare employee benefits documents for upcoming system updates.Keep spreadsheets in shape: Enter information, update tracking sheets, and work with Microsoft Excel.Help with HR paperwork: Process forms and documentation related to employee leave and state compliance requirements.Keep communication flowing: Monitor the HR inbox, respond to routine questions, and direct more complex requests to the appropriate person.Pitch in where needed: Support daily administrative tasks and special projects as they come up.What Makes You a Great Fit?We're looking for someone who:Is organized, dependable, and has a sharp eye for detail.Learns new systems and processes quickly.Is comfortable scanning, uploading, and managing digital documents.Has experience with Google Workspace, including Gmail, Docs, Sheets, and Drive.Can navigate Microsoft Excel, including data entry, sorting, filtering, and basic formulas.Communicates professionally and works well with others.Understands the importance of keeping sensitive employee information confidential.Brings a positive, easygoing attitude and can stay focused while working through repetitive tasks.Bonus points: Experience with ADP Workforce Now or other HR software.A Little About the WorkplaceYou'll work directly with a Senior HR Generalist in a shared office within a small, friendly workplace. It's a collaborative environment where you'll have guidance and support throughout the assignment.Business-casual dress code — jeans are welcome.Headphones are welcome when appropriate for the work.A microwave, mini-fridge, and water bubbler are available.A fragrance-free workplace is important because of employee sensitivities.Assignment Details & RequirementsDuration: 7-week temporary assignment.Education: High school diploma or equivalent.Physical requirements: Ability to occasionally lift or carry up to 25 pounds, use scanning equipment, and spend extended periods working at a computer.Accessibility: The office is on the third floor, and daily stair access is required.Ready to Jump In?If you're someone who enjoys bringing order to the details, learns quickly, and likes being part of a team that helps each other out, we'd love to hear from you!Apply today to be considered for this short-term HR administrative opportunity!#BSCP