Temporary Front Desk Receptionist

Quantum Design Inc.; San Diego (CA); On-site; USD 30,000 - 42,000; Full time

Job summary

Quantum Design Inc. seeks a professional, friendly Temporary Front Desk Receptionist to support visitors, employees, and vendors on site in San Diego.

You will maintain a welcoming reception area and handle inquiries during a five-week assignment, with potential extension based on business needs. Key duties include screening calls and emails, scheduling meetings, coordinating mail and deliveries, and providing general office support such as data entry and document preparation.

Qualifications

• High school diploma or equivalent required.
• Receptionist/front desk or administrative experience preferred.
• Proficiency with Microsoft Office Suite.
• Excellent organizational and communication skills.

Responsibilities

• Greet and assist visitors, clients, and vendors professionally.
• Answer, screen, and direct incoming calls and emails.
• Manage visitor sign-in and security procedures.
• Handle mail, packages, and deliveries.
• Schedule meetings and reserve conference rooms.
• Prepare documents, data entry, scans, and copies.
• Order office and breakroom supplies.
• Support special projects and temporary admin tasks.

Skills

Customer service

Communication skills

Organizational skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

About Quantum DesignFor more than 40 years Quantum Design (QD) has been providing technology solutions to researchers in the fields of physics, chemistry, biotechnology, materials science, and nanotechnology. Established in 1982, Quantum Design is the leading commercial source for automated materials characterization systems offering a variety of measurement capabilities. QD instruments are found in the world's leading research institutions and have become the reference standard for a variety of magnetic and physical property measurements.Job Description:The OpportunityWe are seeking a professional, friendly, and organized Temporary Front Desk Receptionist to provide administrative support and serve as the first point of contact for visitors, employees, and vendors. This role is responsible for maintaining a welcoming reception area, managing incoming communications, and assisting with general office administrative duties during a temporary assignment. The assignment is expected to last approximately 5 weeks, with the possibility of an extension based on business needs.ResponsibilitiesGreet and assist visitors, clients, and vendors in a professional and courteous mannerAnswer, screen, and direct incoming phone calls and emailsManage visitor sign-in procedures and maintain facility security protocolsHandle incoming and outgoing mail, packages, and deliveriesSchedule meetings, conference rooms, and appointments as neededPlace catering orders for meetings and lunches as requestedMaintain the reception area and common spaces in a clean and organized conditionProvide administrative support including data entry, expense reports, scanning, copying, and document preparationOrder and maintain office and breakroom suppliesAssist with employee and candidate check in processesSupport special projects and other administrative tasks as assignedMinimum QualificationsHigh school diploma or equivalent requiredPrevious receptionist, front desk, customer service, or administrative experienceStrong verbal and written communication skillsProficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams)Excellent organizational skills and attention to detailAbility to multitask, prioritize responsibilities, and maintain confidentialityProfessional demeanor and customer-focused approachAdditional InformationThis position’s work mode is onsite. The employee will report to San Diego, CA five days a week M-FSalary Range: $26.00, hourlyAbility to sit, stand, and walk for extended periods throughout the workdayAbility to occasionally lift and carry up to 20 poundsProfessional office environmentRegular interaction with employees, visitors, candidates, and vendorsQuantum Design is an affirmative action and equal opportunity employer. All employment decisions, policies and practices are in accordance with applicable federal, state and local anti-discrimination laws. Quantum Design will not tolerate or engage in unlawful discrimination including any form of unlawful harassment, on account of a person's sex, age, race, color, religion, creed, sexual preference or orientation, marital status, national origin, ancestry, citizenship, military status, veteran status, handicap, disability, or membership in any protected group.