Temporary Executive Assistant

Glocap; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Temporary Executive Assistant to support a busy team during a maternity leave. This role requires an organized and detail-oriented individual who can manage complex calendars, coordinate travel, and provide high-level administrative support. With a flexible work environment and a focus on teamwork, this position offers a unique opportunity to contribute to a dynamic venture capital firm. If you thrive in fast-paced settings and excel in communication and multitasking, this role could be the perfect fit for you.

Qualifications

• 5-10 years of administrative experience; preferably in finance.
• Excellent knowledge of Microsoft Office Suite.

Responsibilities

• Manage changing calendar for busy executives.
• Extensive travel planning and visa management.
• Prepare and maintain meeting materials.

Skills

Organizational Skills

Detail-oriented

Proactive Attitude

Interpersonal Skills

Communication Skills

Multi-tasking

Problem-solving

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

This range is provided by Glocap. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40.00/hr - $60.00/hr

Our client, a prominent Venture Capital Firm, is looking for a Temporary Executive Assistant to cover a maternity leave for 6 months starting in June. This temporary executive assistant will support 1 MD and their team. The ideal candidate is organized, detail-oriented and proactive.

Company: Venture Capital

Position: Temporary Executive Assistant

Duration: 6 months (June start through year end)

Location: New York, NY (Midtown)

Hours: 8:45am – 5:30pm (at least 4 days in the office) – some flexibility required

Bachelor's Degree: Preferred

Responsibilities include but not limited to:

• Manage active, often changing calendar for busy executives, including business appointments, dinners and board meetings

• Extensive travel planning, including both international and domestic itineraries and managing visa processes

• Act as a respectful gatekeeper for executives

• Develop understanding of, and relationships with key contacts

• Prepare, maintain and update meeting materials via PowerPoint and Excel

• Manage to-do lists/completion of key actions and ‘next steps’

• Process expense reports in a timely manner

• General administrative duties and high-level executive support as requested

Requirements:

• 5-10 years of administrative experience; preferably in the finance industry

• Excellent knowledge of Microsoft Office Suite (MS Outlook, Word, Excel and PowerPoint)

• Must be organized, detail-oriented and proactive

• Outstanding interpersonal and communication skills, both verbal and written

• A flexible and positive ‘no task is too big or too small’ attitude

• Strong ability to multi-task and solve problems quickly, resourcefully, and competently

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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