Temporary Events Coordinator

Lifehouse Agency; San Rafael (CA); On-site; USD 44,000 - 47,000; Part time

Job summary

Lifehouse Agency is seeking a temporary, organized Events Coordinator to support our Development Team in planning and executing our annual fundraising event in San Rafael, California. The role covers vendor coordination, logistics, permits, and on-site support through March 2027.

Ideal candidates bring event, hospitality, nonprofit, or administrative experience, with strong communication skills and detail-oriented work style. Adobe InDesign/Creative Cloud familiarity is a plus.

Qualifications

• Experience in event coordination, hospitality, nonprofit, or administrative roles.
• Familiarity with Adobe InDesign and Adobe Creative Cloud is a plus.
• Strong organizational skills and meticulous follow-through.

Responsibilities

• Coordinate communication with restaurants, vendors, and partners.
• Maintain and track event documentation, permits, licenses, and deadlines.
• Coordinate event logistics, including equipment, signage, and vendor placement.
• Assist with sponsorships and other administrative activities.
• Collaborate with Development Team to keep event details on track.
• Support on-site setup and resolve logistics issues during the event.

Skills

Event coordination

Administration

Nonprofit experience

Communication

Attention to detail

Tools

Adobe InDesign

Adobe Creative Cloud

Job description

Why work for us? Simple – We love what we do!

Ready to make a difference in the lives of people with intellectual and developmental disabilities (I/DD)?

Lifehouse is seeking an organized, people-centered Temporary Events Coordinator to support our Development Team with planning and execution of our annual fundraising event. This temporary position will help coordinate vendors, restaurants, event logistics, and other on-site event needs to help ensure a successful event that advances the mission of Lifehouse. This role is anticipated to last through March of 2027.

What you will do:

• Coordinate communication and follow-up with participating restaurants, vendors and event partners.
• Maintain, organize, and track event-related documentation, permits, licenses, and deadline.
• Coordinate event logistics, including equipment, power, signage, supplies, floor plans, and vendor placement.
• Assist with sponsorship and other event-related administrative activities.
• Work closely with the Development Team and other Lifehouse staff to keep event details on track.
• Assist with event setup and on-site coordination, identifying and resolving logistics issues that may arise.

What you will bring:

• Event, hospitality, nonprofit, and/or administrative experience highly preferred.
• Familiarity with Adobe InDesign and other Adobe Creative Clous applications a plus.
• Strong organizational and follow-through skills with excellent attention to detail.
• Experience coordinating events, vendors, hospitality, or similar projects.
• Strong communication and relationship-building abilities.
• Comfortable working with spreadsheets and online collaboration tools.
• Ability to work independently while collaborating with a variety of people.
• Calm, resourceful, and flexible when plans change.

Pay:

$32.00 - 34.00 per hour, depending on experience.

Work Location:

San Rafael, California

Type:

Temporary opportunity anticipated to take place from time of hire through March of 2027.