Temporary Donor Relations & Advancement Associate

Convent & Stuart Hall - Schools of Sacred Heart-San Francisco; San Francisco (CA); On-site; USD 55,000 - 75,000; Part time

Job summary

Convent & Stuart Hall seeks a Substitute Advancement Associate to support the Advancement Office on a temporary basis with a potential for continuation. You will manage gifts, process pledges, coordinate donor communications, and assist with prospect research and office operations.

The role emphasizes precise data handling, donor-centered writing, and reliable coordination across campaigns and events, with a requirement for strong attention to detail.

Qualifications

• Two to four years of experience in advancement, development operations, data-heavy administrative work.
• Experience with a donor or constituent database (Raiser's Edge NXT preferred; Salesforce, Blackbaud CRM, or similar considered).
• Strong writing and proofreading skills, with the ability to draft donor-centered acknowledgment and stewardship correspondence.
• Proficiency with Excel or Google Sheets.
• Ability to manage multiple deadlines independently and to follow established processes.

Responsibilities

• Gift management: process gifts, pledges, and pledge payments; reconcile with Business Office.
• Stewardship: prepare acknowledgment letters, receipts, giving statements, and impact reports.
• Prospect research: conduct basic research and prepare donor profiles.
• Office operations: coordinate supplies, purchases, and vendor orders; manage department credit cards.
• Communications: assist with website content and provide writing support for campaigns.
• Other duties as assigned.

Skills

Donor relations

Data entry

Writing

Proofreading

Excel/Sheets

Raiser's Edge NXT

Salesforce/Blackbaud CRM

Education

Bachelor's degree

Tools

Raiser's Edge NXT

Salesforce

Blackbaud CRM

Excel

Google Sheets

Job description

Convent & Stuart Hall seeks a Substitute Advancement Associate to support the Advancement Office on a temporary basis with a potential for continuation. You will manage gifts, process pledges, coordinate donor communications, and assist with prospect research and office operations.

The role emphasizes precise data handling, donor-centered writing, and reliable coordination across campaigns and events, with a requirement for strong attention to detail.