Temporary Coordinator, Import/Export

HERMES MAROQUINERIE-SELLERIE (HMS); South Brunswick (NJ); On-site; USD 39,206 - 43,325; Full time

Benefits offered by this job

Commission bonus

Medical/Dental/Vision

Life Insurance

Paid time off

401(k) and Roth

FSA

Product discount

Calm App

Job summary

Hermès of Paris, Inc. in Dayton, NJ is seeking a logistics specialist to manage export documentation for After Sales shipments and ensure compliance with US customs regulations. You will coordinate with Freight Forwarders, prepare CITES/WA docs, and maintain shipment records while supporting other divisions as needed.

The role requires 2–3 years in freight forwarding/logistics, strong Excel skills, and knowledge of incoterms. Overtime may be required.

Qualifications

• 2–3 years of experience in freight forwarding, transport and/or logistics, including internships
• Certifications in Supply Chain or Dangerous Goods are preferred
• Proficient with Excel (VLOOKUPs, Pivot tables) and Microsoft Office Suite
• Knowledge of US import/export regulations and incoterms is required
• Ability to calculate dimensional weight and lift up to 50 lbs
• Strong communication, accountability and attention to detail

Responsibilities

• Prepare export shipment documentation for all outbound After Sales shipments
• Coordinate with Customer Service to support After Sales timelines
• Coordinate After Sales shipments with Freight Forwarders and Couriers to ensure compliance
• Process CITES and Fish & Wildlife shipments
• Provide required Fish & Wildlife documentation to Freight Forwarders
• Provide documentation to Transportation in France for French Ministry submissions
• Provide status updates for all shipments and report issues
• File entry documents with Hermes brokers per US Customs requirements
• Produce concise shipment tracking reports for management
• Participate in compliance training and other duties as assigned
• Overtime and flexible scheduling may be required during peak periods

Skills

Excel

VLOOKUPs

Pivot tables

ISF

Lacey Act

Incoterms

Dim weight

Lifting 50 lb

MS Office

Communication

Education

Supply Chain Certification

Dangerous Goods Certification

Tools

Freight Forwarding Software

MS Office

Job description

The Team

The Import Export Team plays a crucial role in ensuring our merchandise and non-merchandise arrive safely and efficiently while adhering to all federal regulations of import/export.

Our goal is to deliver our merchandise to the Distribution Center as timely as possible in partnership with external and internal clients.

Our team is diverse in knowledge, skills and policies in order to support the ever-growing business.

The Opportunity

This is a temporary-to-permanent position, with the opportunity to transition to full-time employment based on performance and business needs.

You will play an integral role in ensuring day-to-day compliance with all United States import and export laws and regulations. In this role, you support and facilitate shipments to and from the United States, ensuring accuracy and efficiency at every step.

You are responsible for delivering superior customer service to both internal and external clients while demonstrating a strong commitment to Hermès culture, policies, and procedures. After the sale, you create the required documentation and coordinate shipments with HOP Freight Forwarders. You log and maintain records of all import/export shipments and related documentation in shared files to enable effective tracking and tracing.

While your primary focus will be within one division, you will also cross‑train and provide assistance to other divisions as needed, contributing to a collaborative and well‑rounded team environment.

This position is based onsite in our Dayton, NJ Distribution & Service Center.

About the Role

• Responsible for preparation of required export shipment documentation for all outbound After Sales shipments
• Works closely with the Customer Service Department in order to facilitate the After Sales process and maintain appropriate time frames
• Coordinate After Sales shipments with Freight Forwarders and Couriers to ensure compliance with US Customs regulations
• Process CITES and Fish & Wildlife shipments
• Locate and provide required Fish & Wildlife documentation to Freight Forwarders for all Fish & Wildlife shipments to include After Sales and exceptional international shipping
• Provide completed CITES documentation to the Transportation Department in France for submissions to the French Ministry
• Provide timely status updates for all shipments and report any and all issues which could impact delivery
• File entry documentation received from Hermès of Paris brokers in accordance with US Customs requirements
• Provide concise tracking reports to management
• Participate in compliance training topics as directed by management
• All other duties as assigned by supervisor
• This position may require overtime and flexible schedule to meet the needs of the business, including extended holiday hours during designated periods throughout the year

About You

• Minimum of 2 or 3 years of experience, including hands‑on internship, in freight forwarding, transport and/or logistics
• Certifications in Supply Chain, Dangerous goods preferred
• Excel knowledge (V-lookups, Pivot tables is a must)
• Knowledge in air and ocean operations and documentation including ISF, TSCA, Lacey Act
• Knowledge of incoterm
• Able to calculate dimensional weight
• Lifting requirements – ability to lift up to 50 lbs. following proper safety procedures
• Clear and courteous communication
• Accountability, accuracy, and attention to detail
• Solid understanding of budgeting and ability to exercise appropriate judgement
• High level of attention to detail
• Proven excellence at meeting long and short‑term deadlines
• Solid knowledge of Microsoft Office & PowerPoint
• Strong written, verbal and presentation skills

We are looking for a candidate that has a combination of the above attributes and can perform the key functions of the role with or without reasonable accommodations.

The range for this role is $28.46-31.45 per hour. Actual rates are determined based on the job, location, and individual experience.

Benefits

• Commission and bonus incentives based on sales performance
• Medical, Dental, Vision
• Life Insurance and Disability
• Paid time off (annual vacation of 15 days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
• Paid Parental leave and transition time
• 401(k) and Roth Retirement plan with company matching and profit sharing
• Various voluntary benefits such as flexible spending accounts, fitness reimbursement, voluntary life insurance
• Product discount and EAP resources
• Access to Calm App, Health Advocate, Family Building Support and more

Hermès is proud to offer a variety of benefits to support the needs of our employees and their families.

Equal Employment Opportunity Statement

At Hermès of Paris, we are proud to be an equal opportunity workplace. It is the policy of Hermès of Paris, Inc. that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. In addition, personnel procedures and practices with regard to training, promotion, transfer, compensation, demotion, lay off or termination are to be administered with due regard to job performance, experience and qualifications, but without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. Hermès of Paris, Inc. also provides reasonable accommodations to qualified individuals with disabilities, in accordance with applicable laws.

We collect personal information (PI) from you in connection with your application for employment with Hermes, including the following categories of PI: identifiers, personal records, commercial information, professional or employment information, non-public education records, and inferences drawn from your PI. We collect your PI for our purposes, including performing services and operations related to your potential employment. For additional details or if you have questions, contact us at [e-mail]. Please do not submit resumes or applications to this email address.