Temporary Clerical Assistant

Teal Becker & Chiaramonte; City of Albany (NY); On-site; USD 36,000 - 54,000; Full time

Job summary

Teal Becker & Chiaramonte in Albany, NY seeks a Temporary Administrative Assistant to support multiple departments with clerical tasks, mail processing, front-desk coverage, and basic document preparation.

The role requires a high school diploma, 1 year of experience, strong typing (60–70 WPM), MS Office skills, and the ability to work under deadlines, including tax season overtime.

Qualifications

• Background check required prior to employment.
• Ability to work independently as well as in a team.
• High school diploma or equivalent; math coursework preferred.
• Minimum of one year of clerical or administrative experience.
• Strong verbal and written communication skills.
• High degree of attention to detail and organization.
• Understanding of Windows-based systems and MS Office applications.
• Typing 60-70 WPM minimum and proofreading ability.
• Overtime during tax season and around deadlines; light lifting up to 10 lbs.

Responsibilities

• Process incoming mail and distribute.
• Process outgoing mail using postage machine (bulk, overnight, certified).
• Cover receptionist desk and front desk operations as needed.
• Prepare letters, mail merges, labels, and basic documents.
• Maintain client portals and filing systems; update staff and clients.
• Rotational kitchen duties and office supply management.
• Assist with bank confirmations and tax return processing.
• Proof, edit, and bind proposals or valuation reports.

Skills

Typing 60-70 wpm

MS Word/Excel/Outlook

Communication skills

Attention to detail

Clerical experience

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Windows OS

Job description

JOB FUNCTIONS:

• Scanning and copying
• Process outgoing mail through postage machine, including bulk mailings, overnights, certified, etc.
• Process incoming mail and distribute
• Occasionally going to post office, including daily trips during tax season
• Administrative errands; including Walmart, BJs, or other store runs as needed based on what we need
• Answer rollover calls
• Cover receptionist desk, as needed for lunches, out of office, etc.
• Various typing projects as needed, including letters, mail merges, labels
• Basic understanding of monthly engagement letters to clients, including preparing, formatting, scanning, copying and filing
• Process bank confirmations
• Maintaining portal, to include adding staff, updating clients, uploading files
• Rotational kitchen duties, including ordering lunches, maintaining kitchen/coffee supplies
• Maintain administrative areas and front desk/lobby, including organizing/maintaining supplies, stocking, and ordering
• Basic understanding of copying and processing tax returns, including corporate, trusts, gift tax, nonprofit, pension administration, and personal returns
• Electronic filing of extensions and tax returns
• Basic understanding of copying, scanning, binding, proofing, and editing at all stages of the financial statements
• Proof, edit, and bind proposals/valuation reports

MINIMUM REQUIREMENTS

This position is contingent on the satisfactory completion of a background check.

• Ability to work independently as well as in a team environment is a must.
• Completion of a high school diploma or equivalent. Additional course work in math is preferred.
• Minimum of one year of clerical or administrative experience.
• Ability to handle driven deadlines and work in a high paced demanding environment.
• Ability to prioritize and handle multiple tasks simultaneously.
• Strong verbal and written communication skills.
• High degree of attention to detail and organization.
• Understanding and previous use of a Windows-based computer system and applications such as Microsoft Word, Excel, and Outlook.
• Ability to type 60-70 WPM minimum and possess solid proofreading skills.
• Strong ability to read and interpret written word and understand verbal instructions as related to any duties assigned.
• This position requires overtime during tax season and around other deadlines throughout the year. An individual might also have to lift 5 – 10 pounds occasionally.

A Temporary Administrative Assistant, provides a wide array of support to all departments within the Firm. In this role, you learn the basic processes and procedures.

This is a temporary position with the potential to become a full-time role based on business needs and performance.

Employment is contingent upon successful completion of a background check.