Temporary Administrative Assistant

Teal, Becker & Chiaramonte, CPAs, P.C.; City of Albany (NY); On-site; USD 29,000 - 32,000; Full time

Job summary

Teal, Becker & Chiaramonte, CPAs, P.C. in Albany, NY is seeking a Temporary Administrative Assistant to support all departments. This role introduces you to the firm’s basic processes and procedures while delivering essential clerical help during busy periods, especially tax season.

You will handle scanning, mail, receptionist coverage, typing projects, and file preparation, with opportunities to grow into a full-time position based on performance and business needs.

Qualifications

• High school diploma or equivalent required.
• Strong verbal and written communication skills.
• Ability to work independently and in a team.
• Excellent attention to detail and organization.
• Proficient in Windows-based apps (Word/Excel/Outlook).
• Ability to type 60–70 WPM and perform proofreading.

Responsibilities

• Scan and copy documents.
• Process outgoing mail via postage machine, including bulk mailings.
• Sort and distribute incoming mail.
• Occasional trips to the post office, especially tax season.
• Run administrative errands as needed.
• Answer rollover calls and cover receptionist desk as needed.
• Prepare letters, mail merges, labels, and basic documents.
• Support monthly client engagement letters, scanning, filing.
• Process bank confirmations and maintain client portals.
• Maintain front desk, organize supplies, stock, and ordering.
• Assist with copying, scanning, tax return prep, and electronic filing.
• Proof, edit, and bind proposals and valuation reports.

Skills

Verbal communication

Written communication

Independent work

Attention to detail

Time management

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

• Rotational kitchen duties, including ordering lunches, maintaining kitchen/coffee supplies

A Temporary Administrative Assistant, provides a wide array of support to all departments within the Firm. In this role, you learn the basic processes and procedures.

Job Functions

• Scanning and copying
• Process outgoing mail through postage machine, including bulk mailings, overnights, certified, etc.
• Process incoming mail and distribute
• Occasionally going to post office, including daily trips during tax season
• Administrative errands; including Walmart, BJs, or other store runs as needed based on what we need
• Answer rollover calls
• Cover receptionist desk, as needed for lunches, out of office, etc.
• Various typing projects as needed, including letters, mail merges, labels
• Basic understanding of monthly engagement letters to clients, including preparing, formatting, scanning, copying and filing
• Process bank confirmations
• Maintaining portal, to include adding staff, updating clients, uploading files
• Rotational kitchen duties, including ordering lunches, maintaining kitchen/coffee supplies
• Maintain administrative areas and front desk/lobby, including organizing/maintaining supplies, stocking, and ordering
• Basic understanding of copying and processing tax returns, including corporate, trusts, gift tax, nonprofit, pension administration, and personal returns
• Electronic filing of extensions and tax returns
• Basic understanding of copying, scanning, binding, proofing, and editing at all stages of the financial statements
• Proof, edit, and bind proposals/valuation reports

Minimum Requirements

This position is contingent on the satisfactory completion of a background check.

• Ability to work independently as well as in a team environment is a must.
• Completion of a high school diploma or equivalent. Additional course work in math is preferred.
• Minimum of one year of clerical or administrative experience.
• Ability to handle driven deadlines and work in a high paced demanding environment.
• Ability to prioritize and handle multiple tasks simultaneously.
• Strong verbal and written communication skills.
• High degree of attention to detail and organization.
• Understanding and previous use of a Windows-based computer system and applications such as Microsoft Word, Excel, and Outlook.
• Ability to type 60-70 WPM minimum and possess solid proofreading skills.
• Strong ability to read and interpret written word and understand verbal instructions as related to any duties assigned.
• This position requires overtime during tax season and around other deadlines throughout the year. An individual might also have to lift 5 – 10 pounds occasionally.

This is a temporary position with the potential to become a full-time role based on business needs and performance.

Employment is contingent upon successful completion of a background check.

Salary: $21 - $23 per hour