Temporary CEFS Farm to Fork Coordinator and Events Assistant

NC State University; Raleigh (NC); On-site; USD 25,000 - 32,000; Part time

Benefits offered by this job

Health Insurance for Temporary Staff

LEAD courses access

Attend sporting events for free

Childcare discounts and wellness perks

Job summary

NC State University in Raleigh seeks a Temporary CEFS Farm to Fork Coordinator and Events Assistant. The role supports CEFS Farm to Fork events, coordinating webinars, kid and adult events, and fundraising activities with chefs, farmers, and educators across North Carolina.

The position also assists CEFS events under the CBET team, handling logistics, budgets, and vendor payments, with a focus on zero-waste practices and strong teamwork to meet deadlines.

Qualifications

• Bachelor's degree or equivalent combination of training and experience.
• Experience in event planning and working with CEFS/events.
• Ability to lift up to 50 lbs and stand/sit for extended periods.
• Expert in Google Suite and Zoom.

Responsibilities

• Lead Farm to Fork event planning, manage timelines and budgets.
• Coordinate sponsorships, vendor payments and follow-up.
• Onsite lead for Farm to Fork events and sponsor recognition.
• Schedule meetings with CEFS Teams and NC State partners.
• Support other CEFS events as needed.

Skills

Event planning

Time management

Communication

Team collaboration

Education

Bachelor's degree; or equivalent training and experience

High school diploma + 4 years related experience

Tools

Google Suite

Zoom

Pcard system

Job description

Posting Number: PG196172TM

Position Number: 11ASO3750

Position Type: Temporary

Essential Job Duties:

This position offers work with the Center for Environmental Farming Systems (CEFS), a dynamic and nationally recognized Center that has research, academic, extension, and outreach components.

This position will spend around 20 hours a week coordinating the event planning of the CEFS Farm to Fork series scheduled for 2027. This series includes webinars, a kid focused event and an adult focused picnic event. Held for more than fifteen years, the Farm to Fork series has helped to drive the incredible growth of our local food movement. In leading the CEFS Farm to Fork Series, this position will work with the top chefs, farmers and educators supporting our local food movement. This position will drive the fundraising efforts of the series including cold calling and researching additional sponsorship possibilities to our large lead list.

This position will spend another 10-20 hours per week assisting as the CEFS Event Assistant, part of the CEFS Business and Events Team (CBET). The Event Assistant will participate in the logistics of other major CEFS events and business as needed. Facilitating more than 70 events annually across the state of North Carolina, CBET received a NC State Sustainability Award for their implementation of zero waste event planning practices.

Major job responsibilities of Farm to Fork Coordinator include:

• Event planning lead for Farm to Fork series. Utilization and organization of event google folders for timeline creation, coordination and follow up to keep planning on track. Primary contact for the public, event participants, chefs, farmers, vendors and volunteers. Budget and ticket sales coordination and updates. Processing and paying vendors through NCSU system. Solicits, follows up and coordinates bookkeeping of sponsorships. Solicits and communicates with chef and farmer pairings.
• Onsite coordination of Farm to Fork events as the lead event planner.
• Sponsorship lead for the Farm to Fork events. Including reaching out to sponsorship prospects through email, phone and in person visits. Researching and suggesting additional sponsorship prospects. Coordinating recognition of sponsors.
• Scheduling and meeting with CEFS Events Manager, F2F Picnic committee, CEFS Communication, event vendors and NC State university to coordinate event progress.
• Special event projects for CEFS and other duties as assigned.

Major job responsibilities of Events Assistant include:

• Event planning and administrative duties on assigned events. Planning, day of coordination, and event wrap up for assigned events. Assisting Event Associate on large events requiring multiple team members to assist. Creating and frequent updating of Google event planning documents and Google sheets and calendars.
• Processing financial paperwork for assigned events, including paying invoices through the NCSU invoice payment system. Tracking and updating event budgets. Processing state travel paperwork for individuals, large conferences, and events. Paying vendors through the vendor system and pcards.
• Executive assistant functions and calendar management for the Director of CEFS (around 5 hours per week).
• Special event projects for CEFS and other duties as assigned.

This position will work under the supervision of the CEFS Business Manager with a team based approach to events. Assignments will often be delivered remotely from agents in the field via email and the candidate will need to prioritize based on upcoming deadlines. Superior organization and time management skills are necessary. Careful attention to detail, excellent follow-through, ability to think on your feet, and communicating effectively are vital skills to succeed in this position. Candidate must be able to pick up tasks quickly, and be ready to jump into a busy team. Only candidates with an exceptional work ethic will be considered. Visit www.cefs.ncsu.edu for more information on CEFS.

Work Schedule: Monday - Friday and event days as necessary. Some overnight travel may be required (around 6 nights per year)

Is Time Limited: No

Wolfpack Perks and Benefits:

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Job City & State: Raleigh, NC

Department: CEFS

Classification Title: Temporary-Clerical

Working Title: Temporary CEFS Farm to Fork Coordinator and Events Assistant

Work Schedule: 30-40/hrs per week

Other Work/Responsibilities: n/a

Minimum Experience/Education:

• Bachelor's degree; or an equivalent combination of training and experience OR a High school diploma and 4 years related experience in event planning or restaurant management.

Department Required Skills:

• Experience in event planning
• Expert in Google Suite and Zoom
• Must be able to routintely lift up to 50 lbs
• Must be able to stand or sit for extended periods of time, including in outdoor conditions such as heat, cold, rain, pollen, etc.

Preferred Years Experience, Skills, Training, Education:

• Experience in fundraising

Required License or Certification:

• Valid driver's license

Valid NC Driver's License required?: Yes

Commercial Driver's License Required?: No

Anticipated Hiring Range: $18-$23/hr

Job Open Date: 08/24/2026

Quick Link: https://jobs.ncsu.edu/postings/234085

EEO:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.