Temporary Associate Registrar

Wesleyan Assurance Society; Middletown (CT); Remote; USD 44,000 - 48,000; Full time

Job summary

Wesleyan University, located in Middletown, Connecticut, seeks a Temporary Associate Registrar to support course pre-registration, registration, and tutorials. You will work with Workday Student, Stellic and CourseLeaf, assisting with testing, data mapping, reporting, and training while coordinating with campus partners to resolve issues.

The role is remote, with on-campus meetings occasionally; compensation is hourly for a 37.5-hour week through May 15, 2027 and includes collaboration across

Qualifications

• Bachelor’s degree and five years of relevant registrar or higher education operations experience.
• Experience with complex student information and enterprise systems and troubleshooting.
• Experience building reports and analyzing data for registration processes.
• Ability to resolve data discrepancies and maintain data integrity in administrative systems.
• Experience coordinating system integrations, data exchanges, testing, or changes.
• Experience coordinating multi-party projects and developing user documentation and training.
• Knowledge of academic registration processes and related policies.

Responsibilities

• Administers pre-registration, registration, and tutorial processes and troubleshoots issues.
• Coordinates with Registrar’s Office, Academic Affairs, ITS, and campus partners to implement changes.
• Builds and maintains reports and data extracts for registration and analysis.
• Coordinates testing, mapping, and implementation of registration systems and changes.
• Reviews processes and configures system enhancements with technical partners.
• Supports data exchanges among Workday Student, Stellic, CourseLeaf, and related systems.
• Develops and maintains documentation and training materials; trains system users.
• Monitors data discrepancies and maintains data integrity in registrations.
• Supports CourseLeaf and other Registrar Office systems; more duties as assigned.

Skills

System troubleshooting

Data analysis

Data integrity

Process coordination

Documentation

Training users

Communication skills

Education

Bachelor's degree

Tools

Workday Student

Stellic

CourseLeaf

Job description

The Temporary Associate Registrar supports the Office of the Registrar in the administration of course pre-registration, registration, and tutorial processes.

Reporting to the University Registrar, the Temporary Associate Registrar administers registration processes and workflows and supports the development, testing, and maintenance of systems, integrations, and data exchanges supporting Registrar operations, including Workday Student, Stellic and CourseLeaf.

Responsibilities include:

• Administers course pre-registration, registration, and tutorial processes, including coordinating activities and troubleshooting and resolving complex process and system issues.
• Coordinates with colleagues in the Registrar’s Office, Academic Affairs, ITS, and other campus offices to resolve registration and system issues and implement changes to related processes and systems.
• Builds and maintains reports and data extracts used for registration processes, troubleshooting, and data analysis.
• Coordinates functional testing, data mapping, and implementation activities related to registration systems and business process changes.
• Reviews registration processes and system functionality, identifies needed enhancements and configuration changes, and coordinates requirements, testing, and implementation with appropriate functional and technical partners.
• Supports the development, testing, troubleshooting, and maintenance of integrations and data exchanges among Workday Student, Stellic, CourseLeaf, and related systems.
• Develops and maintains functional documentation, procedures, and training materials and provides training to system users.
• Monitors and resolves data discrepancies related to registration processes and systems.
• Supports the development, configuration, testing, and maintenance of CourseLeaf and other systems used by the Registrar’s Office.
• Performs other duties as assigned.

This is a temporary position working 37.5 hours per week through May 15, 2027.

This is a remote position; however, on- campus meetings during certain periods may be required. Remote work is only considered for residents of MA, VT, NH, ME, CT, RI, or NY.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree and a minimum of five years of progressively responsible experience in a registrar’s office, higher education academic operations, student information systems, or a related area; or an equivalent combination of education, training, and experience.
• Demonstrated experience working with complex student information, enterprise, or related administrative systems and troubleshooting system and business process issues.
• Demonstrated experience with report building and data analysis.
• Demonstrated experience identifying and resolving data discrepancies and maintaining data integrity within complex administrative systems.
• Experience supporting system integrations, data exchanges, system testing, or implementation of system changes.
• Demonstrated experience coordinating complex processes or projects involving multiple functional and technical partners.
• Demonstrated experience developing documentation and providing training to system users.
• Knowledge of academic registration and related academic administrative processes.
• Demonstrated ability to analyze and resolve complex operational and system-related problems.
• Demonstrated ability to coordinate multiple priorities, organize details, and meet deadlines.
• Effective communication and collaboration skills with the ability to work with a range of constituents.

PREFERRED QUALIFICATIONS:

• Experience with Workday Student or another higher education student information system.
• Experience with Workday reporting and integration tools, including Reports-as-a-Service (RaaS) and Enterprise Interface Builders (EIBs).
• Experience with APIs, data mapping, and system integrations.
• Experience with Stellic or a similar degree audit, academic planning, or course registration system.
• Experience developing, configuring, or supporting CourseLeaf or a similar curriculum management application.
• Experience supporting student information system implementations, migrations or significant system enhancements in a higher education environment.
• Knowledge of FERPA and practices related to the management and protection of student academic records.

Compensation

$32.00 - $35.00/hr.

Work Location: Remote

All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed toVice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html.

Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html.

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at https://wesleyan.edu/hr/careers/prospective-resources.html.