E T Temporary - req38913

The World Bank Group; Washington (District of Columbia); Presencial; USD 55 000 - 75 000; Tempo integral

Resumo da oferta

World Bank Group in Washington, DC seeks an ET3 Administrative Specialist to support the Infrastructure Engineering unit (ITSIN). The role involves coordinating calendars, travel, recruitment logistics, and space management, while ensuring timely delivery of tasks for senior leadership.

The ideal candidate will have an Associate's degree or certificate and at least 2 years of program coordination experience, with strong knowledge of Office 365, Teams, Webex, and IT terminology.

Qualificações

• Associate degree or certificate with minimum 2 years of relevant experience.
• Experience coordinating programs, calendars, global travels, events and priorities for leadership.
• Familiarity with IT infrastructure terminology and supporting technical teams.
• Ability to compile routine operational information, update trackers, and prepare status summaries.
• Experience with budget, procurement and vendor administration tasks.
• Strong records-management and knowledge-management skills.
• Experience working with Executive Level/Senior Management with discretion.
• Excellent organizational and administrative skills under time pressure.
• Experience in diverse teams and adapting to changing priorities.

Responsabilidades

• Manage the Unit Manager's calendar and travel planning; track action items and decisions.
• Coordinate with ITSTO front offices and unit counterparts for alignment.
• Plan staff meetings and unit events; manage agendas and notes.
• Coordinate recruitment, onboarding, offboarding and space; organize interviews and logistics.
• Support space management and day-to-day operational needs.
• Provide broad administrative support including scheduling and document prep.
• Prioritize competing demands with minimal supervision and discreet handling of tasks.

Conhecimentos

Calendar management

Event coordination

Administrative support

Communication skills

Discretion and integrity

Time management

Formação académica

Associate's degree or certificate

Ferramentas

Office 365

Microsoft Teams

Webex

SAP/Admin Portal

Descrição da oferta de emprego

Preferred Language(s)

Closing Date: 11/9/2026 (MM/DD/YYYY) at 11:59pm UTC

E T Temporary

Job #: req38913

Organization: World Bank

Sector: Information Technology

Grade: ET3

Term Duration: 1 year 0 months

Recruitment Type: Local Recruitment

Location: Washington, DC,United States

Required Language(s): English

Preferred Language(s)

Closing Date: 11/9/2026 (MM/DD/YYYY) at 11:59pm UTC

Description

At the World Bank, a member of the World Bank Group (WBG), you’ll join a diverse, global community working across cultures, disciplines, and borders to address the world’s most pressing development challenges. With 1.2 billion young people reaching working age in the decade ahead, the challenge of job creation has never been greater. Through partnerships across 145 countries and more than 182 offices worldwide, we work with governments, private sector, development partners and other stakeholders to invest in people, strengthen markets, and deliver scalable, data-driven solutions that generate more and better jobs and improve lives. For more information, visit https://www.worldbank.org/en/who-we-are/ibrd

ITS Vice Presidency Context

The Information and Technology Solutions (ITS) Vice Presidential Unit (VPU) enables the World Bank Group to achieve its mission of ending extreme poverty and boost shared prosperity on a livable planet by delivering transformative information and technologies to its staff working in over 150+ locations. For more information on ITS, see this video: https://www.youtube.com/watch?reload=9&v=VTFGffa1Y7w

Unit Context

The Infrastructure Engineering team (ITSIN) designs, builds, and maintains the foundational, end-to-end IT infrastructure that supports the World Bank Group’s global operations. By championing automation, modernizing systems, and collaborating closely with other technology units, the unit delivers secure, scalable, and cost-effective digital services that empower the organization to advance its global development objectives.

Duties And Accountabilities

• Manage the Unit Manager's calendar, meeting logistics, and official travel planning; monitor action items and follow through on decisions and commitments across unit leadership.
• Liaise with the ITSTO front office, advisor, and peer ITS unit front offices; serve as the primary coordination point between the unit and broader departmental and VPU-level counterparts.
• Plan staff meetings and unit events (town halls, workshops, social activities), managing agendas, notes, and follow-up actions.
• Serve as the unit recruitment, onboarding, offboarding and space coordinator. This involves providing support for the hiring process (including coordinating and scheduling candidate interviews), organizing all recruitment logistics, ensuring a consistent and welcoming experience for all staff, handling device provisioning and device returns as needed, and handling workspace assignments.
• Support space management and handle day-to-day operational needs, identifying opportunities to streamline unit processes.
• Provide a wide range of administrative support to the unit, including scheduling and organizing meetings, organizing event logistics, coordinating calendars and schedules, independently resolving scheduling conflicts, supporting document preparation and archiving.
• Prioritize competing demands with minimal supervision, and handle issues and activities with independent judgment and discretion. Liaise with technical teams and other parties, as needed, to channel incoming correspondence and ensure smooth day-to-day operations.
• Facilitate internal communication, ensuring team members and contractors provide requested information in a timely manner.
• Maintain and manage the unit’s distribution lists. Create and manage teams and channels in Microsoft Teams and other applications to facilitate internal collaboration and task tracking.
• Be a proactive problem-solver, fast learner, with solid knowledge of the Office 365 suite (including Word, Excel, PowerPoint, SharePoint, etc.), Microsoft Teams, Webex, SAP/Admin Portal, and a keen awareness of digital technologies and trends.
• Work closely with the Assistants of other ITSTO units on cross-departmental matters and act as back-up to counterparts during leave periods.
• Any other Ad-hoc assignments.

Selection Criteria

Attention : Preference will be given to local talent, that is, applicants that are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.

• Associate's degree or a recognized certificate with a minimum of 2 years of relevant experience.
• Experience with program coordination and support skills, with the ability to manage complex calendars, meetings, global travels, events, workshops, and competing priorities while ensuring timely follow-through for the ITSIN Manager and their leadership team.
• Familiarity with IT infrastructure terminology and services, with the ability to work with technical teams supporting infrastructure engineering, network engineering teams, data centers, network operations centers, service delivery and operations, storage, IT security, and global connectivity.
• Ability to compile and organize routine operational information, update trackers, prepare status summaries, leverage AI and automation for repetitive tasks, and support the production of management reports using established templates.
• Experience supporting routine budget, procurement, and vendor-administration activities, such as tracking purchase requests and invoices, and following up on approvals and deliverables.
• Strong records and knowledge-management skills, including maintaining orderly electronic files, updating procedures and reference materials, supporting and updating unit websites, and ensuring that unit information is accurate, accessible, and current.
• Experience working with Executive Level/Senior Management. Able to exercise a high level of integrity, confidentiality, and discretion in handling sensitive information.
• Excellent organizational, office support, and administrative skills, with keen attention to detail and ability to proactively handle and follow up on multiple tasks and requests in a timely manner, often in a fast-paced environment and under time pressure.
• Experience working in a diverse team environment; ability to work with staff at all levels, with minimal supervision.
• Demonstrate a high degree of proactivity and capability to foresee potential issues.
• In a fast-paced and fluid environment, the ideal candidate must be able to adapt quickly to changing priorities and handle multiple tasks simultaneously.

WBG Culture Attributes

• Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
• Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
• Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.

World Bank Group Core Competencies

As per WBG policy, an Extended Term (ET) appointment is subject to a lifetime maximum of three (3) years. Former and current ET staff who have completed or are in the process of completing their third-year ET appointment are not eligible for future ET appointments.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC including our values and inspiring stories.