IT Administrative Coordinator — 1-Year ET Assignment

The World Bank Group; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

World Bank Group in Washington, DC seeks an ET3 Administrative Specialist to support the Infrastructure Engineering unit (ITSIN). The role involves coordinating calendars, travel, recruitment logistics, and space management, while ensuring timely delivery of tasks for senior leadership.

The ideal candidate will have an Associate's degree or certificate and at least 2 years of program coordination experience, with strong knowledge of Office 365, Teams, Webex, and IT terminology.

Qualifications

• Associate degree or certificate with minimum 2 years of relevant experience.
• Experience coordinating programs, calendars, global travels, events and priorities for leadership.
• Familiarity with IT infrastructure terminology and supporting technical teams.
• Ability to compile routine operational information, update trackers, and prepare status summaries.
• Experience with budget, procurement and vendor administration tasks.
• Strong records-management and knowledge-management skills.
• Experience working with Executive Level/Senior Management with discretion.
• Excellent organizational and administrative skills under time pressure.
• Experience in diverse teams and adapting to changing priorities.

Responsibilities

• Manage the Unit Manager's calendar and travel planning; track action items and decisions.
• Coordinate with ITSTO front offices and unit counterparts for alignment.
• Plan staff meetings and unit events; manage agendas and notes.
• Coordinate recruitment, onboarding, offboarding and space; organize interviews and logistics.
• Support space management and day-to-day operational needs.
• Provide broad administrative support including scheduling and document prep.
• Prioritize competing demands with minimal supervision and discreet handling of tasks.

Skills

Calendar management

Event coordination

Administrative support

Communication skills

Discretion and integrity

Time management

Education

Associate's degree or certificate

Tools

Office 365

Microsoft Teams

Webex

SAP/Admin Portal

Job description

World Bank Group in Washington, DC seeks an ET3 Administrative Specialist to support the Infrastructure Engineering unit (ITSIN). The role involves coordinating calendars, travel, recruitment logistics, and space management, while ensuring timely delivery of tasks for senior leadership.

The ideal candidate will have an Associate's degree or certificate and at least 2 years of program coordination experience, with strong knowledge of Office 365, Teams, Webex, and IT terminology.