Temporary Administrative & Inventory Specialist

Pierce-County-Washington; Tacoma (WA); On-site; USD 28,000 - 41,000; Full time

Job summary

Pierce County's Planning and Public Works department seeks a temporary Administrative/Clerical Specialist to support the Maintenance & Operations Administrative/Fiscal team. You will provide front-line customer service and support a wide range of administrative and accounting tasks across multiple programs.

Responsibilities include data entry, calendar coordination, records requests, and cross-training across teams to ensure coverage. A focus on accuracy and communication is essential.

Qualifications

• Strong organizational skills, attention to detail, and commitment to delivering excellent customer service.
• Proficiency in Microsoft Office, especially Excel and Word, to support the division.
• Ability to quickly learn new systems, collaborate across teams, and manage multiple priorities.

Responsibilities

• Coordinate related office functions; assist in procedure development; perform duties of a highly confidential nature; may conduct research activities.
• Manage and maintain logs, charts, spreadsheets, related data and files related to the division.
• Receive and process forms and applications.
• Examine and evaluate data to determine department's eligibility for, or conformity with, contract agreements or government regulated activities. Monitor program compliance. Explain and apply complex rules and procedures.
• Coordinate purchasing functions, such as preparing purchase orders and managing inventory.
• Coordinate personnel functions, such as processing terminations, new hires, transfers, and payroll/timekeeping.
• Monitor budget expenditures and records. Audit for compliance. Process registrations and provide payment methods for employee training, travel, and lodging arrangements. Prepare employee expense claims and resolve issues.
• Prepare and review complex reports and records for clarity and accuracy.
• Lead functions: set priorities; distribute work; improve procedures; provide technical assistance; support performance evaluations.

Skills

Customer service

Organizational skills

Attention to detail

Communication skills

Education

Two or more years clerical experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Job description

Pierce County's Planning and Public Works department seeks a temporary Administrative/Clerical Specialist to support the Maintenance & Operations Administrative/Fiscal team. You will provide front-line customer service and support a wide range of administrative and accounting tasks across multiple programs.

Responsibilities include data entry, calendar coordination, records requests, and cross-training across teams to ensure coverage. A focus on accuracy and communication is essential.