Hybrid Office Assistant — Claims & Public Records Leader

Pierce County; Tacoma (WA); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Pierce County's Risk Management team seeks an Office Assistant 4 to actively support liability claims, safety operations, and lead the public records program. You will work with subject matter experts, interpret complex documents, and support claims processing, potentially handling your own caseload.

The first six months are in office, after which the role becomes hybrid, offering growth and development within the Finance & Enterprise Services Department ensuring accurate, timely service for

Qualifications

• Four years of progressively responsible clerical experience.
• One year of supervisory responsibility.
• Additional education may substitute for the required experience for a maximum of two years.
• Attach a resume and cover letter.

Responsibilities

• Supervise and coordinate activities of assigned subordinate employees. Determine work procedures, prepare work schedules and determine methods for expediting workflow.
• Train staff in departmental procedures, processes, and operation and maintenance of office machines and equipment.
• Investigate grievances involving subordinates and recommend resolution; approve leave requests, overtime; schedule vacations.
• Conduct performance evaluations and develop performance measures and standards.
• Analyze operating procedures to devise most efficient methods; analyze data and consider solutions; participate in analyses and implementation of new systems.
• Consult with management regarding administrative needs; attend management and staff meetings.
• May monitor and control budget; make budget recommendations; authorize departmental purchases.
• Provide information and advice concerning specialized services and related office functions.

Skills

Attention to detail

Organizational skills

Confidentiality

Communication

Analytical thinking

Job description

Pierce County's Risk Management team seeks an Office Assistant 4 to actively support liability claims, safety operations, and lead the public records program. You will work with subject matter experts, interpret complex documents, and support claims processing, potentially handling your own caseload.

The first six months are in office, after which the role becomes hybrid, offering growth and development within the Finance & Enterprise Services Department ensuring accurate, timely service for