Academic Coordinator

Northern Kentucky University; Highland (CA); On-site; USD 22,000 - 31,000; Full time

Job summary

Northern Kentucky University is seeking an Academic Coordinator to provide administrative support for the department chair, faculty, and staff, and to manage the department office. You will handle program coordination, student inquiries, scheduling, and communications.

The role involves coordinating BSN program exams, clinical activities, accreditation materials, budgeting, and purchasing processes, while maintaining confidential records and liaising with university offices and partners.

Qualifications

• Bachelor's degree and 2 years of relevant experience.
• Experience providing administrative or academic program support.
• Strong organizational skills with the ability to coordinate multiple priorities and meet deadlines.
• Strong attention to detail and demonstrated ability to maintain accurate records and data.
• Effective written, verbal, and interpersonal communication skills.
• Ability to work effectively with students, faculty, staff, and other internal and external constituencies.
• Ability to appropriately handle confidential and sensitive information.
• Proficiency with Microsoft Office and the ability to learn University administrative and academic systems.

Responsibilities

• Provide administrative support for departmental academic programs and serve as a primary point of contact for students seeking information or assistance.
• Enter and maintain departmental course schedules and related academic information.
• Coordinate onsite and online examinations for the BSN program using designated testing software and systems.
• Support BSN clinical activities by coordinating clinical badging, electronic health record access, required documentation, and related student access needs.
• Assist students with routine questions and concerns and coordinate with appropriate University offices to support resolution of student issues.

Skills

MS Office

Word

Excel

Communication

Budgeting

Teamwork

Education

Bachelor's degree

Tools

Workday

SAP

Job description

Position Title:
Academic Coordinator

Position Type:
Regular

About the Role:
To provide administrative support for the department chair/manager, faculty, and/or staff as well as manage the department office.

Academic and Student Support

• Provide administrative support for departmental academic programs and serve as a primary point of contact for students seeking information or assistance.
• Enter and maintain departmental course schedules and related academic information.
• Coordinate onsite and online examinations for the BSN program using designated testing software and systems.
• Support BSN clinical activities by coordinating clinical badging, electronic health record access, required documentation, and related student access needs.
• Assist students with routine questions and concerns and coordinate with appropriate University offices to support resolution of student issues.

Accreditation, Assessment and Reporting

• Compile, maintain, and organize departmental data and documentation for accreditation, assessment, program review, and other reporting requirements.
• Assist Department Chairs/Manager and faculty with preparation and maintenance of accreditation and assessment materials.
• Maintain accurate departmental records and supporting documentation.

Departmental and Administrative Coordination

• Provide administrative support to the Department Chairs/Manager, including calendar management, meeting coordination, preparation of materials, correspondence, and meeting minutes.
• Coordinate departmental events, meetings, and other activities.
• Maintain confidential student, personnel, and departmental records and correspondence.
• Serve as a liaison with other University departments and communicate effectively with students, faculty, staff, clinical partners, and members of the public.
• Maintain departmental webpages and assist with the department's social media presence.
• Coordinate maintenance of office equipment, supplies, and other departmental needs.

Budget, Purchasing and Travel Support

• Coordinate departmental budget activities, including monitoring expenditures, reconciling transactions, tracking fiscal needs, processing transfers and deposits, and assisting with accounts payable and receivable activities.
• Track expenditures and anticipated needs for laboratory supplies, equipment, student employment, and other departmental activities.
• Coordinate departmental purchasing and maintain appropriate documentation.
• Prepare and process departmental travel requests and expense reports.

Student Employment and Personnel Support

• Coordinate the hiring and administrative processing of departmental student employees.
• Assist with coordinating student worker assignments and departmental staffing needs.
• Process and maintain personnel-related paperwork and records while ensuring appropriate confidentiality.

Other Responsibilities

• Maintain knowledge of relevant University processes, procedures, systems, and deadlines necessary to support departmental operations.
• Perform other duties and special projects consistent with the responsibilities of the position.

Minimum Qualifications

• Bachelor's degree and 2 years of relevant experience.
• Experience providing administrative or academic program support.
• Strong organizational skills with the ability to coordinate multiple priorities and meet deadlines.
• Strong attention to detail and demonstrated ability to maintain accurate records and data.
• Effective written, verbal, and interpersonal communication skills.
• Ability to work effectively with students, faculty, staff, and other internal and external constituencies.
• Ability to appropriately handle confidential and sensitive information.
• Proficiency with Microsoft Office and the ability to learn University administrative and academic systems.

Preferred Qualifications

• Experience in higher education or an academic environment.
• Experience supporting academic programs, accreditation, assessment, or student services.
• Experience with budget administration, purchasing, academic scheduling, or student employment processes.
• Experience supporting nursing, health professions, or clinical education programs.

KNOWLEDGE,SKILLSAND ABILITIES(KSAs):

• Must be proficient in Microsoft (MS) Office Functions, especially MS Word and Excel.
• Must have excellent communication skills.
• Strong understanding of financial and budgeting processes.
• Commitment to work effectively in informal and formal teams with individuals from various backgrounds to promote and foster an inclusive, supportive working environment.
• Previous experience with Workday and SAP preferred, but not required.

Posted Salary:
Minimum $19.04/hr

Work Environment & Physical Demands:

Indoor desk work