Temporary Administrative Assistant/ Receptionist

WithumSmith+Brown PC; Whippany (NJ); On-site; USD 30,000 - 34,000; Full time

Job summary

WithumSmith+Brown, PC in Whippany, NJ is seeking a Temporary Administrative Assistant / Receptionist on site five days per week through January 15, 2027. You will greet visitors, answer calls, manage mail, and support our client service team under the Partner-In-Charge.

Ideal candidates have 1 year of administrative experience (1–2 years in a professional services setting) and strong Microsoft Office skills, with excellent communication and organizational abilities.

Qualifications

• 1 year of administrative experience preferred.
• 1–2 years of experience in a professional services environment preferred.
• Advanced Microsoft Office skills required.
• Strong communication and time-management abilities.

Responsibilities

• Answer and screen phone calls.
• Meet and greet clients.
• Handle incoming mail and arrange carrier pickups.
• Maintain office, kitchen, and communal spaces.
• Assist with meal ordering and replenish supplies as needed.
• Support client service professionals under supervision.
• Additional duties as assigned.

Skills

Administrative experience

Microsoft Office

Communication skills

Teamwork

Tools

Microsoft Office Suite

Job description

Withum is a place where talent thrives - where who you are matters. It’s a place of endless opportunities for growth. A place where entrepreneurial energy plus inclusive teamwork equals exponential results. Explore different industries. Learn new skills. Connect with our diverse teams of professionals to gain insight into the career you envision. Your Career Starts with You. Experience the Transformative Power of Withum Plus You - that’s the Power in the Plus!

Job Description:

We are looking for a Temporary Administrative Assistant / Receptionist on site 5 days per week (Monday – Friday) thru January 15, 2027, at a rate of $22 -25/hour. This person will be responsible for handing the day-to-day office needs for our Whippany, New Jersey office. These duties include a variety of responsibilities such as interacting with employees, visitors, and vendors. The Receptionist will work under the direction of the Partner-In-Charge to support the needs of the client service professionals. Withum’s brand is a reflection of our people, our culture and our strength. Withum has become synonymous with teamwork and client service excellence. The cornerstone of our success can truly be accredited to the dedicated professionals who work here every day, whose mission is to help our clients grow and thrive - to be in a position of strength. But our commitment goes beyond our clients as we continue to live the Withum Way, promoting personal and professional growth for all team members, clients, and surrounding communities.

How You’ll Spend Your Time:

• Answering and screening phone calls appropriately
• Meeting and greeting clients
• Handling incoming mail for the office as well as arranging for pick-up of: UPS, FedEx, and other couriers as requested/needed; maintaining postage machine -- system updates, etc.
• Maintaining communal spaces, conference area, kitchen, etc.
• Assisting with meal ordering for busy season
• Replenishing office/kitchen supplies when needed
• Responsibilities include but are not limited to the items listed above

The Kinds of People We Want to Talk to Have Many of The Following:

• 1 year of administrative experience, preferred 1-2 years experience in a professional services work environment, preferred Advanced Microsoft Office skills
• Strong communication skills, both verbal and written
• High attention to detail, time management skills
• Excellent organizational skills with an ability to think proactively and prioritize work
• Desire and ability to work in a team environment

Physical Requirements:

• Lift/carry up to 10 lbs.
• Kneel, reach over shoulder or head
• use step stool to place wall postings

The compensation for this position ranges from $22.00-$25.00 per hour.

In addition to the base compensation, Withum offers a competitive benefits package and bonus program (for eligible roles) based on individual and firm performance. Final offer amounts are based on multiple factors such as the specific role, hiring location, as well as the individual’s skills, experience and qualifications. For additional information on our benefits, visit our website at https://www.withum.com/careers/.

#LI-SK1 WithumSmith+Brown, PC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, (including pregnancy), genetic information, marital status, domestic partnership status, familial status, affectional or sexual orientation, gender identity, citizenship status, national origin, disability or handicap, veteran status, weight, height, or any other classification protected by federal, state, or local law.

If you require a reasonable accommodation to search for a position, complete an application, participate in the interview process, or otherwise engage in any part of the hiring process due to a disability, please contact us for assistance. We will work with qualified individuals to provide reasonable accommodations in accordance with applicable laws and our commitment to an inclusive workplace.