Temporary Administrative Assistant

North Bridge Staffing Group; Los Angeles (CA); On-site; USD 33,062 - 38,572; Part time

Job summary

A newly established private investment platform in Los Angeles seeks a Part-Time Administrative Assistant. This hybrid role involves supporting the executive leadership with tasks ranging from scheduling to travel coordination and requires a detail-oriented candidate with administrative experience. The position is contract-based for three months with the potential for extension based on team fit.

Qualifications

• 2–5+ years of administrative or executive assistant experience.
• Strong written and verbal communication skills.
• Local to Los Angeles with the ability to work onsite.

Responsibilities

• Manage complex calendars and ensure meetings align with executive preferences.
• Proactively manage travel logistics with a travel agent.
• Respond promptly to emails and time-sensitive requests.

Skills

Organized

Detail-oriented

Responsive

Tech-Savvy

Education

Bachelor's degree preferred

Job description

North Bridge Staffing Group provided pay range

This range is provided by North Bridge Staffing Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$24.00/hr - $28.00/hr

Job Type: Contract (3-month term with strong potential to extend based on team fit)

Work Schedule: 10–20 hours per week (Hybrid; flexible days, primarily during standard business hours)

Compensation: $24-$28/hr (dependent on experience)

Start Date: August (date TBD)

About the Opportunity

Our client, a newly established private investment platform based in Los Angeles, is seeking a sharp, highly organized Part-Time Administrative Assistant to support executive leadership during a period of growth and team transition. Founded in 2024, the firm focuses on operational real estate opportunities and takes a flexible, opportunistic approach to investing across the capital structure.

With a key team member preparing for maternity leave, our client is looking for a contract hire who can step in for three months, with a strong possibility of staying on longer depending on team fit and business needs.

Position Highlights

This is a hybrid, part-time role (10–20 hours/week) supporting the firm’s founder and executive team. The successful candidate will be proactive, detail-oriented, and comfortable handling a mix of administrative and operational tasks, including scheduling, communications, travel coordination, and light personal assistant duties.

Key Responsibilities

Calendar & Scheduling Support:

• Manage complex calendars, ensure meetings are well-spaced and aligned with executive preferences, and adapt quickly to shifting priorities.

Travel Coordination:

• Proactively manage travel logistics in collaboration with a travel agent, including flights, hotels, and itinerary details.

Executive Communications:

• Respond to emails and time-sensitive requests promptly—including after standard business hours when necessary.

Meeting Support:

• Use and manage tools such as AI note-takers (training provided); assist with meeting preparation and follow-ups.

Administrative Operations:

• Submit expense reports via Paylocity, manage office errands like printing/shipping, and track business-related purchases.

Light Personal Assistance:

• Coordinate lunch orders, place occasional Amazon orders, and provide general support when the executive is in-office.

Project & Onboarding Support:

• Help onboard new hires, manage vendor relationships, conduct basic research, and take on ad hoc projects as needed.

Ideal Candidate Profile

• Professional & Experienced: Several years of administrative experience, ideally supporting executives; background in finance is a plus but not required.
• Organized & Meticulous: Thrives in a fast-paced environment and consistently delivers error-free work.
• Responsive & Communicative: Values prompt communication, especially when dealing with time-sensitive or urgent requests.
• Self-Starter & Tech-Savvy: Learns quickly, takes initiative, and is comfortable using modern productivity tools.
• Polished & Personable: Maintains a professional demeanor, communicates clearly, and represents the executive team with maturity and discretion.

Qualifications

• 2–5+ years of administrative or executive assistant experience
• Strong written and verbal communication skills
• Bachelor's degree preferred, though equivalent experience will be considered
• Local to Los Angeles with the ability to work onsite in Century City a few days per week

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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