Temporary Administrative Assistant

Beacon Hill; Cambridge (MA); On-site; USD 29,000 - 41,000; Full time

Job summary

Beacon Hill is assisting a prestigious higher education institution in Cambridge, MA, in hiring a Temporary Administrative Assistant who will work onsite. The role supports an active academic department through administrative coordination, data management, reporting, course administration, and technology support, with a 37.5 hour week.

The ideal candidate has at least 3 years of admin experience, strong MS Office skills, database experience (FileMaker Pro preferred), and excellent organizational

Qualifications

• 3+ years of administrative experience required; experience in a higher education or academic environment preferred.
• Strong technical aptitude with experience managing databases, reports, and large volumes of information.
• Advanced proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Experience with FileMaker Pro is highly desirable.
• Strong organizational, problem-solving, interpersonal, and communication skills.
• Ability to manage multiple priorities, exercise sound judgment, and maintain confidentiality.
• Experience with web publishing tools, website maintenance, or related technologies is a plus.
• Bachelor's degree and prior university experience preferred.

Responsibilities

• Compile, analyze, and maintain data related to courses, students, alumni, grants, and departmental programs while preparing reports as needed.
• Support course scheduling, course bulletin updates, course evaluations, and academic program administration.
• Maintain databases containing student, alumni, registration, and departmental information.
• Assist with graduate admissions, recruitment initiatives, and student-facing administrative processes.
• Update and maintain departmental website content and online resources.
• Serve as a technology support resource and liaison for departmental computing and system-related needs.
• Coordinate events, special projects, and general office operations while providing administrative support to faculty, staff, and students.

Skills

Strong technical aptitude

Organizational skills

Communication skills

Problem-solving

Confidentiality management

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Word

PowerPoint

FileMaker Pro

Job description

Temporary Administrative Assistant (A1474895CC) Cambridge, Massachusetts

Salary: USD25.5 - USD25.5 per hour

Our client, a prestigious higher education institution, is seeking a Temporary Administrative Assistant to join their team onsite in Cambridge, MA. This opportunity offers $25.50/hour, follows a Monday-Friday 9:00 AM-5:00 PM schedule (37.5 hours per week), and is expected to last 3+ months with potential for permanent hire. This position supports a busy academic department through a combination of administrative coordination, data management, reporting, course administration, and technology support. The ideal candidate will be a detail-oriented administrative professional with strong technical aptitude, database experience, and an interest in supporting students and faculty in an academic environment.

Key Responsibilities

• Compile, analyze, and maintain data related to courses, students, alumni, grants, and departmental programs while preparing reports as needed.
• Support course scheduling, course bulletin updates, course evaluations, and academic program administration.
• Maintain databases containing student, alumni, registration, and departmental information.
• Assist with graduate admissions, recruitment initiatives, and student-facing administrative processes.
• Update and maintain departmental website content and online resources.
• Serve as a technology support resource and liaison for departmental computing and system-related needs.
• Coordinate events, special projects, and general office operations while providing administrative support to faculty, staff, and students.

Candidate Qualifications

• 3+ years of administrative experience required; prior experience in a higher education or academic environment preferred.
• Strong technical aptitude with experience managing databases, reports, and large volumes of information.
• Advanced proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Experience with FileMaker Pro is highly desirable.
• Strong organizational, problem-solving, interpersonal, and communication skills.
• Ability to manage multiple priorities, exercise sound judgment, and maintain confidentiality.
• Experience with web publishing tools, website maintenance, or related technologies is a plus.
• Bachelor's degree and prior university experience preferred.