Executive Assistant

Beacon Hill; Cambridge (MA); Hybrid; USD 50,000 - 51,000; Part time

Job summary

Beacon Hill in Cambridge, MA seeks an Executive Assistant for a 3+ month temporary assignment supporting senior leadership in a higher education/legal office environment. The role is hybrid: four days onsite, one day remote, about 37.5 hours weekly, Monday–Friday 9:00–5:00.

Responsibilities include calendar management, travel arrangements, document preparation, records management, and liaison with law firms and internal teams.

Qualifications

• 7+ years of Executive Assistant experience.
• Experience supporting senior executives in large organizations.
• Strong calendar management and organization skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication abilities.

Responsibilities

• Serve as the first point of contact for visitors and gatekeeper to a senior executive.
• Manage a complex executive calendar and scheduling priorities.
• Coordinate domestic and international travel arrangements and expense reports.
• Track action items, commitments, and follow-up activities.
• Oversee day-to-day office and suite operations.
• Triage and resolve incoming inquiries with minimal supervision.
• Build relationships with internal leadership, external clients, and law firms.
• Prepare reports, presentations, and confidential executive materials.
• Draft, proofread, and fact-check documents and correspondence.
• Conduct online research.
• Organize and maintain physical and electronic records.
• Troubleshoot technology issues with IT support teams.
• Coordinate meetings, conference space, catering, and A/V needs.
• Assist with additional office-wide administrative duties.

Skills

Calendar management

Communication

Discretion with confidential matters

Organizational skills

Interpersonal skills

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Google Suite

Zoom

Adobe

Dropbox

Document comparison tools

iManage/Work10

Job description

Executive Assistant (A1476143D) Cambridge, Massachusetts

Salary: USD36 - USD36.5 per hour

This temporary Executive Assistant opportunity is a 3+ month assignment offering approximately 37.5 hours per week (Monday-Friday, 9:00 AM-5:00 PM with lunch). The role is hybrid, requiring 4 days onsite and 1 day remote in Cambridge, MA. Compensation information is not specified. The position supports senior leadership within a higher education/legal office environment, requiring extensive executive-level administrative support and discretion with highly confidential matters.

Key Responsibilities:

• Serve as the first point of contact for visitors and act as gatekeeper to a senior executive


• Manage a complex executive calendar and scheduling priorities


• Coordinate domestic and international travel arrangements and expense reports


• Track action items, commitments, and follow-up activities


• Oversee day-to-day office and suite operations


• Triage and resolve incoming inquiries with minimal supervision


• Build relationships with internal leadership, external clients, and law firms


• Prepare reports, presentations, and confidential executive materials


• Draft, proofread, and fact-check documents and correspondence


• Conduct online research


• Organize and maintain physical and electronic records


• Troubleshoot technology issues with IT support teams


• Coordinate meetings, conference space, catering, and A/V needs


• Assist with additional office-wide administrative duties

Qualifications:

• Minimum of 7 years of Executive Assistant experience


• Experience supporting senior executives, preferably in a large organization or university setting


• Strong organizational, project management, communication, writing, and proofreading skills


• Advanced experience with complex calendar management


• Proven ability to handle confidential and sensitive information with discretion


• Ability to manage multiple priorities and work effectively under pressure


• Strong attention to detail and deadline management skills


• Professional interpersonal skills and experience interacting with diverse stakeholders


• Advanced proficiency with Microsoft Office, Google Suite, Zoom, Adobe, Dropbox, and document comparison tools


• Experience with document management systems required


• Experience with iManage/Work10 preferred


• High school diploma required; bachelor's degree preferred